I HEREBY GIVE YOU NOTICE that a MEETING of Beaudesert and Henley-in-Arden Joint Parish Council will take place on Monday 19th December 2011from 7.15pm in the Baptist Church Hall, High Street, Henley-in-Arden.

(Officer of the Council)

 13^th December 2011  

USE OF MOBILE TELEPHONES OR OTHER RECORDING DEVICES IS FORBIDDEN DURING MEETINGS UNLESS WITH THE PRIOR PERMISSION OF THE CHAIRMAN

1.       Apologies for absence.

2.        Declarations of Interest

Members are asked to declare personal interests in any item on the agenda.

 Members are reminded that the Code of Conduct, which was adopted with effect from 14^th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. However, ultimately, it is for the member to decide whether or not to disclose any relevant interest.  Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).

 3.        Public Participation Session

 The Joint Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give theirviews and ask  questions of the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). (Residents are invited during Public Participation, to provide their comments for or against the Planning Applications that appear on this agenda). Members of the public who have questions that are more detailed should contact the  Clerk for guidance on how to register their comments. Following Public Participation, the public are welcome to stay for the remainder of the meeting, but can make no further representations. No decisions will be made in this part of the meeting.

 4.        Reports from County and District Councillors.

 5.        Minutes of meeting held 5^th December 2011 to be confirmed and signed (Copies enclosed)

6.        To report matters arising from the minutes of the meeting held on 5^th December 2011 not on the agenda (for information only)

7.        To consider the Council's representation on Planning Applications received. (Full details of all applications and decisions are available upon request from the Officer for the Council).

Application no.	Proposal	Address in Henley-in-Arden	Submitted by:
11/02739/TREE	T1 - T3 Crack Willow - fell	Beaudesert Lane, Henley in Arden	Mrs E Brindley

 8.        To note the District Council's Planning Decisions

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
11/01967/FUL	Change of use from A1 retail to non-surgical aesthetic clinic. Also erection of hanging sign and replacement fascia sign (non-illuminated)	George House, 121 High St, B95 5AU	No objections	Permission with conditions
11/00860/FUL	Single storey extension to side and porch with pitched roof and chimney	Oak Tree Cottage, Camp Lane, B95 5QG	No objections	Permission with conditions
11/02230/FUL	Two storey front and rear extensions, single storey bay to front, raise pitch roof on existing two storey element and remove plastic dormer windows	Badgers, Buckley Green, B95 5QE	No objections	Permission with conditions
11/02239/FUL	Alterations to garage to create stables	Buckley Green Farm, B95 5QF	No objections	Permission with conditions

 9.         To consider other correspondence and items for discussion

 VB1 To consider recommendations from the Finance Committee regarding budget and Precept for 2012/13

VB2 To consider response to correspondence from Shakespeare Line Promotion Group

VB3 To provide update report on CCTV

VB4 To report office opening during the Xmas/ New Year period

10.      Committee Reports

          There are no reports to receive.

11.    Any Other Business - exchange of information only

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.

Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

12.     To authorise the signing of orders for payment

   000342- Stratford District Council - Website hosting fees to March 2016 (grant funded)- £1176.00

  000343- J P Vale- maintenance for December 2011- £581.92

  000344-Grosvenor Fabrications Ltd - Salt spreader-£112.45

  Automated payment - Mrs J Walsh- salary for December 2011

  13.    Items for private session

 Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw".

 14.    To confirm the date and time of the next meeting

The next meeting is scheduled for Monday 16^th January 2012 commencing at 7.15pm

Further pages related to this section:-                             Agenda Archive