I HEREBY GIVE YOU NOTICE that a MEETING of Beaudesert and Henley-in-Arden Joint Parish Council will take place on Monday 15^th March 2010 from 7.15pm in the Baptist Church Hall, High Street, Henley-in-Arden.

  (Clerk of the Council)

                02/03/10/10

USE OF MOBILE TELEPHONES OR OTHER RECORDING DEVICES IS FORBIDDEN DURING MEETINGS UNLESS WITH THE PRIOR PERMISSION OF THE CHAIRMAN

1.        Apologies for absence.

2.        Declarations of Interest

Members are asked to declare personal interests in any item on the agenda.

Members are reminded that the Code of Conduct, which was adopted with effect from 14^th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. However, ultimately, it is for the member to decide whether or not to disclose any relevant interest.  Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).

3.        Public Participation Session

      The Joint Parish Council will hear first from Councillors with prejudicial interests who must leave the room

      immediately after they have made their representations, answered questions or given evidence.  Residents are

      then invited  to give their views and question the Parish Council on issues on this agenda, or raise issues for

      future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take

      part in the remainder of the Parish Council meeting. No decision-making will take place during this part of the meeting.

4.        Reports from County and District Councillors.

5.        Minutes of meeting held 1^st March 2010 to be confirmed and signed (Copies enclosed)

6.        To report matters arising from the minutes of 1^st March 2010 not on the agenda (for information only)

7.        To consider the Council's representation on Planning Applications received.

Application no.	Proposal	Address in Henley-in-Arden	Submitted by:
10/00376/TPO	T1 beech - shorten back branches overhanging roof of unit 1 Doctors Lane to give 3m clearance.  Prune to clear telephone wires by 1m.	1 Doctors Lane, Henley in Arden, B95 5AW	Standard One Property Developments Ltd
10/00238/LBC and FUL	Convert window to doorway for fire escape and external staircase and walkway	The Bluebell, High Street, Henley in Arden B95 5AT	Mr D Taylor
10/00309/TREE	T1 Ash - fell	49 High Street, Henley  in Arden B95 5AA	Mr H Westwood
10/00148/FUL	Amendment - Reduction to 1 bedroom, removal of flat roof dormer, insertion of obscure glazing to first floor elevation	57 Arden Road, Henley in Arden, B95 5LN	Mr D Benton

To note the District Council's Planning decisions:

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
09/02577/EXT	Extension to time limits for implementing planning decision on 05/00360/FUL dated 4 April 2005 for proposed 2 storey pitched roof extension	Badgers, Buckley Green, Henley in Arden, B95 5QE	No objections	Approval of extension of time
09/02629/FUL	Proposed single storey extensions to front and side decking area and conservatory to rear	14 Riverside Gardens, Henley in Arden, B95 5JX	No objections	PERMISSION with conditions
09/02561/FUL	Installation of external air condenser with visual screening	143 High Street, Henley in Arden, B95 5BD	No objections	PERMISSION with conditions
09/02178/FUL	1.5 storey extension to north and western elevation, single storey extension and conversion of existing out-buildings to music room and creation of garage space	Pinks Farm, Henley in Arden B95 5QU	No objections subject to 30% rule	PERMISSION with conditions
09/01454/FUL	Enclosure of existing external coach wash area by extending coach station building	Liveridge House, Liveridge Hill, Henley in Arden, B95 5QS	No objections	PERMISSION with conditions

8.        Correspondence and other matters arising for consideration

VB1- To discuss CCTV for Henley in Arden

VB2- To consider recommendation from Finance Committee regarding the Parish Council's Newsletter

VB3- To consider recommendation from Finance Committee regarding re-valuation of the Chairman's chain of office

VB4- To note letter from Warwick Town Council regarding Core Strategy

VB5-To note letter from Stratford District Council regarding Core Strategy

VB6- To consider letter from Warwick District Council regarding Warwick town centre plan

VB7-To discuss dog fouling issues in the town

VB8-To note information from Warwickshire County Council regarding wood chipping service

VB9- To note amendments to Standing Orders

VB10-To discuss resident's complaint regarding media article

VB11-To discuss Councillor's report on Twitter

9.          Committee Reports - To receive and consider draft minutes on committee reports

General Purposes Committee 23^rd February 2010, Business and Employment Committee - 1^st March 2010.

10.      Any Other Business - exchange of information only

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.

Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

11.      To authorise the signing of orders for payment

000142- HM Revenue - PAYE and NI contributions to end March 2010-£1,803.77

000143-Mrs J Walsh - Salary for March 2010- £1,441.29

000144-Petty Cash reimbursement-£72.43

000145- Malcolm Dyson Stationers Ltd - Stationery (£62.23), newsletter (£376) and office table (£193.87) - Parish Office-total -  £632.12

000146-John Hicks Associates- Play equipment inspection - final quarter 2010 - £122.20

000147-Audit and Consultancy Services Ltd- Internal Audit report 2010- £235.00

000148-Glasdon Manufacturing Ltd- 4 x grit bins-£618.84

000149- J Vale- balance of grounds maintenance fees to end March 2010 -£343.00

000150-Fairways Contracting Ltd- Grasscutting for March 2010-£752.10

12.     Publications and other items of interest

 13.     Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the publicbe temporarily excluded and they are instructed to withdraw"

 To consider recommendation from Finance Committee regarding Grass cutting contract 2010-2012

14. Date and time of next meeting

To confirm the date of the next meeting which is scheduled for Monday 12^th April 2010.

Further pages related to this section:-                             Agenda Archive