PLEASE NOTE:  THE MINUTES SHOWN ARE THE LAST APPROVED MINUTES OF THE PARISH COUNCIL.  DRAFT MINUTES (ie those produced before they have been approved at the next meeting of the JPC) cannot be published but if you wish to ask questions regarding any matter which came before the JPC after the last minutes shown, then please contact the Parish Clerk.

 

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday 5^th July 2010

Meeting commenced at 7.15pm and ended at 8.25pm

PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman,  J Love, G Matheou , D Hadley, G Trinder,N Haycock, R Hubbocks and S Osborne.

 In Attendance: - Jenny Walsh, Clerk, County Councillor M Perry, District Councillors S Thirlwell and J Jones.

 There were  5  members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement

of proceedings.

1.	Apologies for absence Apologies were accepted from Cllr  Leech.
2.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).  There were no declarations made.
3.	Public participation session The Jo   The Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting. Mr P Wright - Headteacher at Henley High School, asked for the Council's support to aproposal to WCC to request that a pelican crossing be created outside the main entranceto the school on the Warwick Road.  Mr Wright explained that despite regular roadsafety guidance, some students were opting for crossing the busy road away from thecontrolled traffic lights at the main junction and there had already been severalaccidents in the vicinity.  He added that the crossing would also assist other pedestriansincluding those on route to the primary schools and WarwickshireCollege. This matter would be discussed in item VB1 later on this agenda.
4.	Reports from County and District Councillors  Councillor Perry, who was welcomed by the Chairman to the meeting following his recent ill health,  thanked Councillors for their kind wishes. Cllr Perry would continue to pursue enforcement regarding residents who had created off-road parking at their properties without following correct procedures  regarding dropped kerbs.  Cllr Milsom had provided WCC with lists of names/addresses on numerous occasions but no action had been taken to date.  Extension of zig zag lines outside the primary school was in hand and he would investigate problems of parked vehicles on the junction of Arden Road with the community Police officers.  Cllr Perry would also raise the matter of re-surfacing of the High Street in Henley which had been campaigned for over a lengthy period. Beaudesert Lane parking restrictions would be implemented once all residents' consultations were satisfactorily completed. Cllr Thirlwell  reported that measures had been put in place to extend the arrangements for management of the Tourist Information Centre with Stratford College until 2011.  Further news on tourism for the District would be made available following more discussions.  Cllr Thirlwell assured Cllr Matheou that he would provide an opportunity for him to meet face to face with officers as soon as formal notification of arrangements had been given.
5.	Minutes of meeting held 28th June 2010 to be confirmed and signed The minutes of the above meeting were approved and duly signed by the Chairman as a true record subject to the following amendment: VB12 - Add ‘Cllr Osborne stated that she believed Cllr Leech had mentioned this matter at a previous JPC meeting'.
6.	To report matters arising from the minutes of the meeting held 28th June 2010 not on the agenda (for information only) Item 11 - Any other business - A request was made for a report in the next JPC Newsletter to be made regarding the expenses incurred from by-elections and the Parish Poll.
7.	To consider the Council's representation on Planning Applications received
Application no.		Proposal	Address in Henley-in-Arden	Submitted by:
10/01041/FUL		Single storey rear extension, pitched roof porch to front and insertion of hipped roof over existing flat roof garage to side.	69 Meadow Road, Henley in Arden, B95 5LA	Mr M Degville
10/00645/EXT		Proposed two storey extension - extension of time period for implementation	Camp Farm, Camp Lane, Henley in Arden	Mr D Austin

There were no objections to either proposal. (Proposed Cllr Love, seconded Cllr Trinder and carried unanimously).

8.	To note the District Council's Planning decisions

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
10/00955/TREE	Shortening of length Line of mature trees overhanging 1 High Hurst, remove laurel, holly, hawthorn and leaning cypress. Reduce crown on lime and mature sycamore.	Hurst House, Henley in Arden B95 6AB	Tree Officer recommendation	CONSENT with conditions

9.	Correspondence and other matters arising for consideration
	VB1 - To receive presentation from P Wright- Headteacher, Henley High School regarding road crossing on Warwick Road -Mr Wright had asked for the Council's support for a proposal to request that WCC consider installing a pelican crossing outside the main school entrance on Warwick Road.  Cllr Perry offered to liaise with WCC safer routes to school and Highways teams on this matter and Councillors endorsed the proposal which they agreed would assist in lowering the risk of accidents for all pedestrians, particularly school children. Mr Wright reassured Councillors that regular road safety briefings were delivered to pupils and every reasonable step was being taken to discourage them from crossing at the busiest point on Warwick Road.
	VB2- To consider letter from WCC regarding draft Local Traffic Plan consultation - This item was deferred until 19th July to allow further consideration of the report.
	VB3- To review Parish Council Saturday surgeries - The Chairman reported that monthly surgeries had been held on Saturday mornings since February 2010 but to date, only two residents had made representations ; one concerning dog fouling and another regarding speeding cars and the impending planning proposals for the cattle market.  Cllr Thirlwell reported that Wootton Wawen PC had also trialled surgeries but had suspended theirs due to lack of response.  The Chairman proposed that the present arrangements be suspended for the time being and reviewed in the new year and this was carried unanimously.
	VB4- To note letter from CPRE regarding a planning application in Snitterfield -Noted.
	VB5-To report on meeting with Nadhim Zahawi MP regarding the Railway Station - Cllr Milsom reported on the above meeting on 25th June 2010  which he attended as Vice Chair of the Council's Business and Employment Committee. Cllrs Thirlwell, Jones and Atkinson were also present. The meeting, which had been requested by Cllr Matheou (Chair of the Business Committee but who was unable to attend) was aimed at raising concerns regarding lack of progress with the development project for offices, and to stress the need to improve Access for All at the Station.  Following a tour and delivery of background information , Mr Zahawi pledged his support for the town and agreed to write to Network Rail following discussion with Cllr Matheou.
	VB6 - To consider purchase of sign for allotments - ‘Fly-tipping is prohibited'. Following discussion it was agreed that a sign be purchased (approx £66) to include words ‘by order of the Parish Council'. Cllr Osborne abstained from voting on the matter which was carried 10 votes to 1.
	VB7- To consider request to WCC for consideration of extending parking on High Street to three hours - Cllr Matheou reported that he had been asked by local business proprietors to raise this matter as they were of the feeling that the present two hour limit restricted free trade in the town.  Cllr Hubbocks commented that the two hour rule encouraged higher turnover of shoppers which should increase trade.  Cllr Perry was asked if local businesses were included in the consultation process for the recent changes to parking in the town and he agreed to raise the matter with Traffic Projects at WCC and report back.  Pending a response, the JPC would write to WCC to seek their comments on the possibility of extending parking to three hours.
	VB8 - To consider removal of silt debris from Medical Centre Pond - Cllr Hadley reported on a productive meeting which had been held last week regarding proposals to develop the pond in conjunction with Warwickshire Wildlife Trust.  The Trust had asked for the JPC to give a written undertaking that they would arrange for the removal of silt from the pond as appropriate.  Cllr Hadley explained that prior to removal, the silt would need to be tested for toxicity and this could have a financial implication.  Cllr Love, who also attended the meeting above, stated that he did not feel that the JPC needed to make this undertaking as any removal of silt would be done as part of the development project and therefore covered by funding being raised. Cllr Hubbocks also asked if the cost of silt removal was included in the bid costing schedule.  If this was the case, why did the Council have to make an undertaking at this point?  The Chairman proposed that the matter be placed on the next agenda when Cllr Hadley could obtain a formal quotation for the necessary works.
10.	Committee reports - To receive and consider draft minutes from Committees Personnel Committee - 26th May and 3rd June 2010. The minutes were accepted.
11.	Any other business - exchange of information only Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making. Chairman reported on the following: plans for the proposed development of the cattle market were on display in the Baptist church hall on Friday 9th July (4-7pm) and Saturday 10th July (10-2pm). Representatives from the developers would be present to answer questions on Friday only.  There was another spate of vandalism over the weekend resulting in one person in hospital and several broken windows near the High Street. The Police were mounting extra patrols over weekends as a deterrent. A reminder that the Beaudesert Assembly would be held on Tuesday 13th July at 7pm was given. Cllr Hubbocks reported that the problem of speeding vehicles was reported to him at the Saturday surgery last week and this would be passed on to local police. There was also a complaint that a parked vehicle at the rear 124 High Street was causing an obstruction for pedestrians gaining access to the Baptist church hall.  Cllr Hubbocks had attended the SDC State of the District debate last Friday which had focused on housing, parking and traffic, tourism and the proposed bus station for Stratford. Cllr Matheou reported that he would be attending a meeting on climate change with J Stott (Make Henley Greener) on 6th July and would report again on the outcome. Further meetings with retailers will be held in the on-coming weeks to incorporate restaurateurs and publicans into discussions on how to promote the town for tourism and economic prosperity. Cllr Osborne stated that she had received a report of rats beings sighted at the allotments.  Cllr Hubbocks asked for further information so that he could pursue the matter. Cllr Hadley reported that there were some redundant road sign poles on the High Street that needed removing.  This matter had been raised at the Maintenance Group meeting and a reminder would be sent to WCC Highways.
12.	To authorize the signing of orders for payment 000194-Stratford District Council- costs for by-elections (Beaudesert and Henley) and parish poll held 25/5/10 -£2,669.29 000195- HMRC- PAYE and NI contributions April-June 2010- £1,775.36  Proposed Cllr Milsom, seconded Cllr Hadley.  Cllr Matheou registered his protest regarding the imposition of payment to the electorate, of the costs relating to the recently requested by-elections and Parish Poll.  It was noted that as the payment of costs levied by SDC in respect of this was compulsory, Councillors could not actually vote against the payment itself.
13.	Publications and other items of interest  There were no publications.
14.	Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw"  There were no items for private session.
15.	Date and time of next meeting  To confirm the date of the next meeting which is scheduled for Monday 19th July 2010

 

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