Year 2010

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday 28th June 2010

Meeting commenced at 7.15pm and ended at 8.25pm

PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman,  J Love, , D Hadley, G Trinder,

N Haycock, R Hubbocks and S Osborne.

 In Attendance: - Jenny Walsh, Clerk, County District Councillor J Jones.

 There were  4  members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement

of proceedings.

The Chairman welcomed Cllr Gordon Trinder to the Council as this was his first meeting since his election.

 

1.	Apologies for absence Apologies were accepted from Cllrs  Matheou, Perry, Jones and Leech.
2.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).  There were no declarations made.
3.	Public participation session The Jo   The Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting. No representations were made.
4.	Reports from County and District Councillors Cllr Thirlwell  reported that a meeting to review tourism provision in the District would be held in two weeks time. Cllr Thirlwell would pursue CCTV for the town to ensure prompt installation of the new camera/s and removal of old mounting pole from the High Street.  Cllr Perry, and former Cllr Laurence Marshall, who were both currently unwell, were sent good wishes from all at the Parish Council.
5.	Minutes of meeting held 7th June 2010 to be confirmed and signed The minutes of the above meeting were approved and duly signed by the Chairman as a true record.
6.	To report matters arising from the minutes of the meeting held 7th June 2010 not on the agenda (for information only) There were no items reported.
7.	To consider the Council's representation on Planning Applications received
Application no.		Proposal	Address in Henley-in-Arden	Submitted by:
10/00877/FUL		Erection of detached replacement triple garage one and half storey side extension and single storey rear extension	Holland Park Lodge, Buckley Green B95 5QF	Mr and Mrs Mc Donagh
10/01038/EXT		Application for extension of time limit for planning permission 07/01794/FUL for change of use to B1 offices and minor alterations to elevations (02/01389/FUL)	Little Chef, Liveridge Hill, Henley in Arden, B95 5QX	Sandpiper Estates Ltd
10/01126/FUL		Installation of solar panels to south facing elevation of detached garage	281 High Street, Henley in Arden, B95 5BG	Mr C Graham
10/01131/LBC & ADV		Replacement fascia sign and 1 projecting hanging sign	Co operative Supermarket, 108 High Street, Henley in Arden B95 5BY	Food Programme Delivery Orchid Group
10/01178/FUL		Erection of two storey extension to side, construction of dual pitched roof over existing flat roof garage and mono pitched roof over existing flat roof porch entrance	1 Brook End Drive, Henley in Arden B95 5JA	Mr Richard Turner

There were no objections to the applications with a request that on 1 Brook End Drive, consideration be made for

obscure glass in the en-suite bathroom window on the NE elevation.

  

8.	To note the District Council's Planning decisions

 

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
10/00803/TPO	T1 lime reduce 25%, Leyland cypress trim and maintain	72 High Street	Refer to Tree Officer	Consent
10/00843/TPO	Lift crowns on group of yew and trim back to entrance to car park	66 High Street	Refer to Tree Officer	Consent
10/00453/FUL	Two storey side and rear extension and porch to front	6 Meadow Road, Henley in Arden	Objected - overdevelopment of small site, close proximity to neighbouring property	PERMISSION with conditions
09/02527/FUL	First floor and two storey side extensions	Bridge House, Camp Lane, Henley in Arden	No objections	PERSMISSION with conditions
10/00559/FUL	Installation of dome style CCTV camera 6 mtrs from ground	Police Station, Station Road, Henley in Arden	Approval supported	PERMISSION with conditions

 

9.	Correspondence and other matters arising for consideration VB1-      To respond to a resident's questions raised at JPC 7th June 2010 The Council had been asked if following the recent Parish Poll, they would taking remedial action, be conducting a survey of residents regarding their concerns and publishing their proposals. Following detailed discussion it was agreed unanimously to take no further action.  The majority of Councillors had not received complaints from the public and there were few representations made at JPC meetings, the Saturday surgeries or by contacting the Parish Office.  VB2 -    To note letter from SDC Planning Services regarding caravans on land at Pathlow. Noted  VB3-     To note letter from Warwickshire Police regarding review of servicing provision. Noted.  VB4-     To consider letter from WCC regarding draft Rights of Way and Highway Strategy - Cllr Hubbocks would consider a draft response to the document.  VB5-     To note letter from Chiltern Railways regarding rail provision. Noted.  VB6-     To review burial provision at Henley Parish Church - This item would be deferred pending information gathering.  VB7-     To discuss review of policy with SDC regarding erection of street name signs for the town - The Clerk reported that she had been in communication with SDC regarding review of the current arrangements with the District regarding replacement signs for the town.  Further information was still pending and a report would be made at a later meeting.  VB8-     To consider closure of accounts information for 2009/10 .  The Clerk reported that the statutory period for display of consultation regarding the annual accounts had ended on 10th June.  The outcome of the External Auditor's review would be notified when received.  The Clerk asked if any other Councillors had received requests from the public for information relating to the accounts as she had received none.  Cllr Osborne said she had received one tentative request but the resident was away at the present time and had not followed the request up.  VB9 -    To note letter from Lord Lieutenant's Office regarding Queens Award for Voluntary Service .  It was agreed that Cllr Hadley would re-submit an application for Henley in Bloom for the award, and the Clerk would prepare one for Heart Start.  VB10-   To consider request for disabled parking space for resident of 27 Arden Road. Cllr Hubbocks expressed his concern regarding a request from a resident to have a marked disabled space on a lay-by adjacent to residential property.  This was the second request for a marker following a previously successful request from another resident last month. The Council objected to the request on the basis that it reduced overall parking provision in the immediate area.  The Clerk would send a letter to WCC and to Orbit Housing, who manage the properties on the estate, informing them of our concerns.  VB-11- To consider representation on WCC property review meeting 13th July 2010. Cllrs Milsom, Goodman ( C and G), Hadley, Hubbocks and Roy would attend this meeting. VB-12- To note applications for WRCC Best Village competition 2010. The Clerk responded to an article in Henley News On Line which claimed that the JPC had failed to consult regarding their own entries to the Best Village Competition.  The article stated that the JPC had been informed of entries from HNOL, Heritage Centre and Henmen, but did not relay their intention to apply to these groups as requested.  The Clerk stated that she had received no communication from any of the above organizations regarding their proposed entries and as the spirit of the competition was not to limit the number of entries - rather to promote as many organizations from each village to apply, then there should be no grounds for objections by other applicants. Cllr Osborne was also stated in the article to have requested discussion at the JPC regarding this matter but Cllr Osborne confirmed that there must have been some confusion as she was satisfied with the response she had already received stating which categories the JPC had entered.  VB-13- To review Standing Orders in relation to canvassing activities Following discussion it was agreed that no changes be made to the existing Standing Orders.  VB-14- To note date/time for Parish Assembly for Beaudesert. The Chairman reported that he would convene and Chair an Assembly meeting for Beaudesert on Tuesday 13th July 2010 commencing 7pm at the Henley CE Primary School.  Posters would be displayed 7 days before the meeting in the usual manner stating the reason for the meeting being convened. An offer by a resident to pay the hire charges for use of the school premises would mean that there would be no cost to the Parish Council for the accommodation.
10.	Committee reports - to receive and consider draft minutes on committee reports Business and Employment Committee 25th May 2010, General Purposes Committee 27th May 2010, Emergency Committee 9th June 2010 - the minutes were accepted.
11.	Any other business - exchange of information only Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.  The Chairman reported that an invoice for £2,669 had been received in respect of the charges for 2 by-elections and the Parish Poll that had recently been held.  The recent budget announcement by the Chancellor to cut public spending had been followed by a bulletin issued by NALC warning of the possible introduction of capping for Parish Council Precepts.  If implemented, this could have serious repercussions for un-planned for expenses such as the election costs above forcing Councils to make firm decisions regarding allocation of monies towards non-essential services. A public consultation period regarding the proposed future development of the cattle market would take place on Friday and Saturday, 9th and 10th July 2010 organised by the agents representing the owners of the site, Taylor Wimpey.  The plans will be on display at the Baptist church hall on both days - officers in attendance on Friday only. Cllr Hubbocks reported that he and Cllr Haycock had attended a meeting with other Parishes organized by Tanworth in Arden PC to discuss concerns regarding Planning Enforcement issues.  It was agreed that a draft letter would be sent to all interested Parishes with a view to sending to the CEO of SDC asking for responses to the questions they had raised.  Cllr Hubbocks also asked that the agenda for the next JPC meeting included a request for purchase of a no fly-tipping sign for the allotments. Cllr Haycock followed up on Cllr Hubbocks request saying that several items of rubbish had ‘appeared' on the allotments.  Cllr Goodman confirmed that they had all been removed this morning. Cllr Hadley reported that he was holding a meeting with prospective partners on the medical centre pond project on Wednesday 30th June at 9.30am at the Heritage Centre.  He had also held a very positive meeting with the Head at Henley High School to discuss various matters and Mr Wright would be attending the JPC on 5th July to talk about proposals to request a pelican crossing on Warwick Road. The school were anxious to forge stronger links with the local community and this was welcomed by the Council. Details of forthcoming events at the school would go on the JPC website. The Clerk  reported on the following: There would be a ‘State of the District' debate at Stratford Town Hall on Friday 2nd July at 10am. A letter of thanks for a community grant had been received from Henley Heritage Centre WCC had issued guidance regarding the registration of children for Primary schools in 2011
12.	To authorize the signing of orders for payment The following payments were authorized ( Proposed Cllr   Hubbocks, seconded Cllr Milsom)  000188-J Vale- maintenance and grass cutting for May 2010-£1,236.49 000189-Edge Designs Ltd- Annual contract fee - accounting software-£229.13 000190-Mr B Jackson- Parish Church Clock winding for April-June 2010- £120.00 000191-John Hicks- play equipment inspection May 2010-£122.20 000192-SLCC- Annual subscription for Council- £168.00 000193-Warwickshire training Partnership-New Cllr training for Osborne and Trinder-£90.00
13.	Publications and other items of interest  There were no items brought to the meeting.
14.	Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw"  There were no items for private session.
15.	Date and time of next meeting To confirm the date of the next meeting shall be Monday 5th July  2010

   

 Chairman ..............................................................   Date ..............................

 

 

 

===================================================================================================================================================

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday 7th June 2010

Meeting commenced at 7.15pm and ended at 8.50pm

PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, , G Matheou, W Leech, D Hadley,

N Haycock, R Hubbocks and S Osborne.

 In Attendance: - Jenny Walsh, Clerk, County District Councillor  J Jones.

 There were 15 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement

of proceedings. 

1.	Notification of election of Parish Councillor The Chairman reported that following a request for a by-election, Gordon Trinder had been elected on 27th May 2010 to the position of Parish Councillor for Henley in Arden.  Regrettably, due to a prior commitment, Cllr Trinder was unable to attend this meeting of the Council. Good wishes were extended to him upon his appointment in his absence. The Clerk confirmed that Cllr Trinder had signed in her presence, the Declaration of Acceptance and completed a Register of Interests.
2.	Apologies for absence Apologies were accepted from Cllrs Love, Perry, Thirlwell and Trinder.
3.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).  Cllr Leech declared an interest as Editor of Henley News On-line, a member of the T.I.C and founder member of the Reform Group.
4.	Public participation session The Jo   The Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting. P Crathorne, Arden Road- expressed his wish that the Parish Council take on board the wishes of the 117 residents who voted in favour of the Parish Poll held on 25th May 2010 relating to a  vote of no confidence in the present Parish Councillors (102 electors voted against the proposal). He acknowledged that any action from the outcome of the poll rested with the Parish Council.  V Johnson, Arden Road- Also spoke about the recent Poll and subsequent Henley Parish election.  She congratulated Cllr Trinder on his election. She, and other supporters, had obtained  the signatures of over 250 residents who wished to express their support for the Parish Council and added that many more people would have voted against the Poll had postal voting been permitted. The Reform Group publicity material distributed around the town, was confusing as it used the JPC logo  (with minor modification)  which made the leaflet appear as though it had been sent by the Parish Council. She thanked the Councillors who had given their time to support her in bringing the anomalies to the attention of local residents.  R Ayling, High Street - asked the following questions: Following the outcome of the Poll, what remedial action would the JPC be taking? Will they be conducting a survey of residents regarding their concerns? Will they be publishing their proposals to respond to the above? When would an answer to the above questions be provided? The Chairman responded by saying that the questions would be placed for discussion on the next agenda of the JPC. C Benger,Brook End Drive- Asked Cllr Leech "as he had instigated the recent vote of no confidence in the Parish Council, given the inconclusive result, would he now do the honourable  thing and resign?" Cllr Leech declined to answer. G Atkinson, Stratford Rd, stated that he had personally visited 7 of the 10 retail outlets on the High Street who were displaying the Reform Group posters saying vote yes to change the Parish Council. In each case, they confirmed that they "did not know what the campaign was about" and when they were made aware, agreed to remove the posters forthwith. Cllr Atkinson added  that the Parish Council had recently been awarded Quality Status by the National Association of Local Councils that was testament to the high standards that the Council had attained. He urged the JPC to remain steadfast and carry on with their duties as normal.
5.	Reports from County and District Councillors The Chairman added his and the Council's good wishes for a speedy recovery to Cllr Mike Perry who was currently in hospital.  Cllr Jones, reported on the recent Fred Parrott award for outstanding services to the local community.  Cllrs Carsina and Les Goodman were both shortlisted for the award and were congratulated by the Council.
6.	Minutes of meetings held 17th May 2010 to be confirmed and signed The minutes of the above meeting were signed as a true record with the following amendment: Item VB7 - To discuss request for a Parish Assembly to read "The letter stated that there was a request for another Parish Assembly as the previous meeting was invalid".
7.	To report matters arising from the minutes of the meetings held 17th May 2010 not on the agenda (for information only)  CCTV planning application - Cllr Matheou asked for an update on progress with this application.  More vandalism had taken place in the town over the past weekend which may have been either prevented, or at least detected, had the camera been actively in place.  Cllr Hubbocks added the General Purposes Committee were actively pursuing implementation of the CCTV recommendations. The Chairman explained that under item VB7 - he had reported that there had not been a by election for a casual vacancy in the parish for over 25 years. The Reform Group subsequently printed a leaflet stating that "the Chairman of the JPC had said that there had not been a contested election for 21 years".  The Chairman wished to stress that this statement was  not a true reflection of the facts and asked that this be recorded in the minutes.  He went on to request of Cllr Leech that "he refrain from printing anything other than the true facts, not what he had not said".
8.	To consider the Council's representation on Planning Applications received
Application no.		Proposal	Address in Henley-in-Arden	Submitted by:
10/00854/LBC (and ADV)*		Retrospective application for 1 non-illuminated fascia sign and 1 internally illuminated projecting sign	Bella Cappelli barbers shop, 122a High Street, Henley in Arden B95 5BS	Bella Cappelli
10/00165/FUL*		Creation of field entrance and dropped kerb on A3400, Liveridge Hill, Henley in Arden,	Hill Cottage, Liveridge Hill, Henley in Arden, B95 5QX	David Brown
10/00541/FUL		Amendment to approved scheme for replacement dwelling involving re-siting of proposed dwelling and consequent works and formation of a basement	Fosters Farm, Ullenhall, B95 5NE	T E Bucknall
10/00947/LBC		Demolition of single storey extension to create garden are, alterations to rear annexe roof to accommodate conservation roof lights, replacement of flat roof dormer with pitched roof and minor internal alterations	223 High Street, Henley in Arden B95 5BG	Mr G Percy
10/00946/FUL		Change of use from office to residential accommodation (see above)	223 High Street, Henley in Arden B95 5BS	Mr G Percy
10/00987/FUL		Erection of two-storey rear extension to create enlarged living accommodation	Pamela Boutique, 99a High Street, Henley in Arden B95 5AT	For Pamela Boutique
10/00955/TREE		Line of mature trees overhanging 1 High Hurst, Henley in Arden - shorten back limbs; OR, shorten and reduce crown 20-25% Also reduce laurel and remove fallen conifer.	Hurst House, Stratford Road, Henley in Arden, B95 6AB	Mr J Quaid

Bella Cappelli and Hill Cottage - comments were submitted following Councillor consultation on 3^rd June to

meet SDC deadline as follows: Bella Cappelli - no objections provided subject to the recommendation of the

Conservation Officer and that a condition to restrict the external sign from being illuminated outside working hours be

 imposed. Hill Cottage - no objections subject to the recommendations of the Highways Section at WCC.

Fosters Farm - No objections.

223 High Street-Following confirmation that the proposal would not have a detrimental on the overall availability

of office space in Henley, there were no objections.

Pamela Boutique - no objections

Hurst House - trees- No objections subject to the recommendations of the Tree Officer.

 

9.	To note the District Council's Planning decisions

 

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
10/00836/LDP	Single storey rear extension	The Orchards, Buckley Green, Henley in Arden B95 5QF	N/A	Certificate of Lawful Development granted
10/00714/TREE	2 x Lawson cypress, fell	The White House, High St, Henley in Arden	Tree Officer's recommendation	CONSENT with conditions
10/00850/AMD	Replacement of casement window within proposed lounge side extension with a bay window pitched roof above	14 Riverside Gardens, Henley in Arden B95 5JX	No objections (to original application - amendment not notified to JPC)	REFUSAL

 

10.	Correspondence and other matters arising for consideration  VB1- To note correspondence from SDC regarding revised Committee structures-Information on the revised structure was circulated to Councillors.  Following a question from Cllr Matheou, Cllr Jones agreed to ascertain which committee had responsibility for the economy and finance of the District and report back to the Council. VB2-To note invitation from WRCC regarding Climate Change Partnership Anniversary celebrations. Cllr Matheou would attend and extend an invitation to John Stott (Make Henley Greener Campaign) to join him. VB3- To note receipt of funds following the closure of South Warwickshire Business Partnership - Cllr Atkinson (Co Director of the Partnership)  was thanked for his recommendation that Parish Councils receive the balance of monies from this organization  and it was agreed that the £151 received would be allocated to the Business and Employment Committee so that a decision could be made regarding its use. VB4- deleted from agenda. VB5- To note information on slow down stickers for wheelie bins -noted. VB6- To consider representation from Parish Council on Parish Council Focus Group for Young People -Cllrs Hadley and Hubbocks would hope to be able to attend. VB7-To consider representation from Parish Council on Gala Dinner at Henley High School -Cllrs C and G Goodman and Cllr Milsom would attend this event. VB8- To discuss letter to Chairman from Cllr Matheou regarding request from Cllr Leech for another Beaudesert Parish meeting - The Chairman outlined the stages of events leading up to the present request from 12 Beaudesert Electors for another Parish meeting.  The Clerk confirmed that she had subsequently been sent identical letters from 11 electors suggesting agenda items (all identical) for discussion at the meeting. The matter had been referred to SDC for guidance but their response had been that "their role in relation to the Parish Council was administrative only - it was not their responsibility to police parish meetings, or indeed to judge whether they should be held".  In view of this, the Chairman asked (Beaudesert only) Councillors to decide whether they wished him to convene and Chair a second meeting of the Beaudesert Assembly and if yes, what venue would be chosen as no accommodation in the Parish could house all 791 Beaudesert electors. Following a question from Cllr Matheou, the Chairman stated to £2 - £3k was the cost of the parish poll for Henley and 2 by-elections to date.  A further assembly would add to this cost which would have to be borne by the JPC and passed on to the tax payers of the town. It was agreed unanimously by Beaudesert Councillors that another assembly for Beaudesert be convened and chaired by the Chairman of the JPC at the most appropriate venue within the town. The date and venue would be confirmed at the JPC meeting on 28th June 2010. VB9-To consider review of ownership of BT telephone kiosk on Stratford Road - Following a report from the Chairman and the Clerk, it was agreed that in view of the amount of vandalism and cost of moving said kiosk, the Council would no longer pursue transfer of its ownership at the present time. VB10- To consider comments on the policy for issue of disabled parking bays - Cllr Hubbocks reported that he had contacted WCC who had advised him that exclusivity of use of a marked disabled parking bay could not be enforced even by the person who had made the original request for a space to be allocated.  In view of the confusion this policy had caused, the Council agreed that a letter be sent to WCC setting out the concerns and urging that a review of the present policy be conducted as soon as possible. VB11-To consider request from resident for installation of a gate from 27 Castle Close to the Jubilee Play area - following discussion, it was agreed that a letter be sent acknowledging the owner's intention and  that the Council accepted no liability for any matters resulting from the installation of a gate. VB12- to consider review of Standing Orders in relation to canvassing- Cllr Osborne had asked for this item as she was unsure of the interpretation of the section regarding this topic.  The Clerk reminded Councillors that unless there was a statutory compliance needed, the Council's Standing Orders (SO) were theirs to make - it was not the responsibility of the District Council to provide guidance on this as it formed part of the management of the JPC of which they had no input. It was agreed that each Councillor would consider the present SO relating to canvassing and offer any changes to the Clerk in time for circulation with the agenda for JPC on 28th June 2010. VB13- Notification of outcome of Parish Poll for Henley held 25th May 2010 - The Chairman noted Mr Crathorne's earlier comments regarding the poll but added that as the outcome was not binding, and the majority of electors did not turn out to vote, the exercise was a waste of money. Councillors were advised of the voting in the poll.  Cllr Roy asked if Cllr Leech was now going to resign but he declined, unless all other Councillors would also step down. Cllr Hubbocks said that the leaflets circulated by those opposed to the JPC were confusing and gave way to many residents being unsure of what they were voting for.  Cllrs Hubbocks and C Goodman said they had no intention of resigning before their Terms of Office ended in 2012.
11.	Committee reports - to receive and consider draft minutes on committee reports Finance and Asset Management Committee, 17th May 2010 - the minutes were accepted.
12.	Any other business - exchange of information only Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making. The Chairman reported that £75 had been awarded to the Parish Council from HMRC for submitting an online Employer's Tax Return for 2009/10. A former resident had told the JPC that they wished to replace a  seat in memory of their father by the market cross. Cllr  C Goodman-asked that a letter be sent to the market site manager requesting a tidy-up of weeds and litter. Cllr Hubbocks reported that the pay back team had again been working over the weekend and had cleared the area at the rear of Goldsmiths on Prince Harry Road in addition to clearing paths at the allotments.  Cllrs Haycock and C Goodman thanked Cllr Hubbocks for all his time spent with the team and extended his thanks to the P B team for an excellent job on the allotments. Cllr Haycock praised all those in connection with Henley in Bloom and said he thought how lovely the town looked now that the summer planters were all installed.  He urged that the Council continued to support this excellent activity. Cllr Matheou -reported that more vandalism had occurred to windows on High Street over the past weekend.  A crime incident number would be obtained from the Police. Cllr Matheou also reported that a second meeting had been held with local businesses and all present were in favour of the proposals for promotional activities for the town.  Later meetings would involve catering and hospitality businesses as well as large employers in due course. A request was made for review of burial provision in the Parish churchyard to be placed on the next JPC agenda. Cllr Osborne-asked for copies of the applications for Best Village 2010 to be circulated to Councillors. (Other Councillors asked that applications submitted from outside the JPC should also be made available). Cllr Hadley-reported that unfortunately, Henley in Bloom had not been selected for the final stage of the Queens Award for Voluntary Service.  The Chairman added that a similar letter had been received in respect of Henley Heart-Start. The Clerk reported that SDC were running I.T. training courses for councillors or employees.  Also, that Tanworth in Arden PC were holding a meeting with neighbouring Parish Councils to discuss planning enforcement issues on 23rd June at Earlswood Village Hall.
13.	To authorize the signing of orders for payment The following payments were authorized ( -proposed Cllr Hubbocks, seconded Cllr Milson all in favour): 000182-Mrs J Walsh - Salary for June 2010-£1,441.09 000183-Warwickshire County Council- £3001.40- balance of payment for market cross project (grant funded) 000184-Glasdon Manufacturing Ltd-4 new grit bins-£618.84 (grant subsidized) 000185-RC Window Cleaning Ltd- Bus shelter cleaning May 2010-£45.00 000186- Viking Direct-Stationery- £23.25 000187-Malcolm Dyson Stationers Ltd- Newsletter and projector- £842.77
14.	Publications and other items of interest   There were no items brought to the meeting.
15.	Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw"   There were no items for private session.
16.	Date and time of next meeting To confirm the date of the next meeting shall be Monday 28th June 2010

   

Chairman ..............................................................   Date ..............................

 

  

  ===============================================================================================================================

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday 17th May 2010

Meeting commenced at 7.15pm and ended at 8.05pm

PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, , G Matheou, W Leech, D Hadley,

N Haycock, J Love and S Osborne.

 In Attendance: - Jenny Walsh, Clerk, County Councillor M Perry, District Councillors S Thirlwell and J Jones.

 There were 5 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement

of proceedings. 

1.	Apologies for absence Apologies were accepted from Cllr Hubbocks.
2.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales). There were no declarations made.
3.	Public participation session The Jo   The Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting. There were no questions from the public.
4.	Reports from County and District Councillors Cllr Perry reported that he would circulate to the Clerk, information  regarding  revised  internal structures at WCC for distribution to Councillors.  Cllr Jones, who was elected to the District Council earlier this month, was welcomed to the meeting by the Chairman.
5.	Minutes of meetings held 10th May 2010  (AGM and Ordinary) to be confirmed and signed Minutes of the AGM were approved and duly signed by the Chairman as a true record following the addition of Cllr Mrs C Goodman as representative on the United Charities of Henley to the list of Councillor's responsibilities to outside organisations. Minutes of the Ordinary meeting were approved and duly signed by the Chairman as a true record of the meeting.
6.	To report matters arising from the minutes of the meetings held 10th May 2010 not on the agenda (for information only)  There were no matters arising.
7.	To consider the Council's representation on Planning Applications received
Application no.		Proposal	Address in Henley-in-Arden	Submitted by:
09/02527/FUL		Proposed amended design and siting of two-storey extension	Bridge House, Camp Lane, Henley in Arden B95 5QG	Mr and Mrs King
10/00559/FUL		Installation of dome style camera at height of 6mtrs fm ground level on building	Henley in Arden Police Station, Henley in Arden B95 5AN	Yvette Widdowfield

 Bridge House - there were no objections provided the scheme fell within the 30% rule for developments.

CCTV camera - The Council had previously approved the scheme which included a camera in this location.  It was requested that the Clerk ascertain the exact colour for the camera as it was felt that a less obtrusive colour than white (which was shown on the plans) would be more acceptable.  The Chairman added that he had received confirmation from SDC that the existing pole outside the Police Station would be removed as soon as the new camera was granted permission.

Proposed - Cllr Milsom, seconded - Cllr C Goodman, carried unanimously. 

8.	To note the District Council's Planning decisions

 

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
10/00463/ADV	Retrospective signage - 1 reflective facia sign and 1 internally illuminated facia sign	Bird in Hand Restaurant, Birmingham Rd, Henley in Arden B95 5QR	Over illumination on Reflective sign and unnecessary use of lighting	REFUSAL of consent
10/00507/FUL	Conversion of garage to annexe accommodation	Ivy Dene, New Road, Henley in Arden, B95 5HY	Concerns regarding lack of parking	PERMISSION with conditions
10/00148/FUL	Change of use of garage to form accommodation	57 Arden Road, Henley in Arden B95 5LN	Contrary to housing moratorium, overdevelopment of site, parking issues	REFUSAL

 

9.	Correspondence and other matters arising for consideration  VB1- To consider letter from WCC regarding Community Development Fund for 2010/11 Cllr Perry reported that the closing date for entries was the end of July 2010 and there was a workshop for applicants being held on 17th June.  Cllr Perry agreed to forward details to the Clerk.  It was agreed that the General Purposes Committee could consider whether there were any suitable projects that could be considered for the grant and report to the JPC.  VB2-To consider communication from WRCC regarding local history project - It was agreed that the information be passed on to Sue Westmacott as Secretary of the Forest of Arden Agricultural Association. VB3- To report receipt of advertising revenue -The Clerk reported that she had received a cheque for £69.64 from Google in respect of revenue from advertising that had been placed on the JPC website.  Cllr Matheou was congratulated by other Councillors for organizing this advertising on behalf of the Council. VB4- To consider review of the Council's Standing Orders in relation to voting procedures - Cllr Roy, who had requested this item, confirmed that the information she required was already included on the Standing Orders, therefore she did not propose any changes. VB5- To consider response regarding policy of issue of disabled parking bays - Cllr Hubbocks, who was due to present on this item, was unable to attend, therefore the item was deferred until the JPC meeting on 7th June 2010. VB6- To consider the purchase of a projector for use in conjunction with a computer- The Chairman reported that the Finance and Asset Management Committee had considered a report by Cllr Matheou requesting that the Council consider purchase of a PC compatible projector to use in presentations to the public, businesses etc.  The present overhead projector was old-fashioned, cumbersome and there was now difficulty in obtaining parts for the equipment.  It was recommended by the Finance Committee that a new projector be purchased to meet the Council's specification at a price of £375.  The Council agreed to the recommendation - proposed Cllr Hadley, seconded - Cllr Love and carried unanimously. VB7- To discuss correspondence from Cllr Leech regarding a request for a Parish meeting - The Chairman reported that following a request, he had received guidance from NALC which stated that the law required all individual Parish Assembly meetings to be held on separate dates/times.  In addition, if the Chairman of the Parish Council was present at the Assembly, he must take the Chair for the meeting.  In his absence, the Vice Chair would assume the role.  Only if neither the Chair or Vice Chair were present, should the Assembly elect their own Chairman.  The Chairman explained that a request for a Parish Poll, which was an ancient law, had never been exercised in the town before.  A copy of a letter from Cllr Leech, had been sent to the Chairman demanding that he organized another Assembly for Beaudesert and, that he assumed the Chair for this purpose.  The letter stated that the reason for wanting another assembly was  that  he considered the first meeting was invalid a) because some electors were not able to enter the meeting room as it was already full to capacity, and b) that those present were intimidated by others and therefore declined to vote.  The letter was copied and signed by 10 other electors and an 11th sent a similar note to the JPC Chairman.    Because the request for another meeting was unprecedented, and in the Council's opinion, the Assembly held on 19th April was valid and conducted within the law, the Chairman reported that he had referred the request on to Stratford District Council and would take no further action until a response had been received from them.  Cllr Leech was then asked by the Chairman to communicate this information to the people who had submitted letters via the Councillor. In his leaflets and articles, Cllr Leech stated that the Council's procedures were undemocratic. The Chairman also felt that the residents of Henley should be made aware of the cost to them all that the minority who had written the letters was forcing upon them. There had not been a by-election held in the Parish for a casual vacancy for over 25 years. The Chairman went on to state that his real concern was the detrimental effect this action had had on the wonderful town of Henley.  Cllr Love asked Cllr Leech how the names on the 11 letters had been obtained and suggested that they may have been coerced into signing a standard letter rather than acting on their own initiative.  Cllr Roy expressed her surprise that the 11 Beaudesert electors had chosen Cllr Leech, who represented Henley in Arden as a Parish Councillor, to co ordinate a request to the Chairman and not one of the Beaudesert Councillors who was in their Parish.  Cllr Leech said he could offer no explanation excepting that they had chosen to come to him.  Cllr Roy requested that the names of all 11 be circulated to other Councillors and the Clerk confirmed that as the letters were requests for an election, they were public documents and could be displayed.  Cllr Matheou, asked "Let us remind ourselves what we are here for, and that is to work for the town. We are wasting too much time having to deal with the attempts by one Councillor to find loopholes in every procedure or rule so that he can undermine the Parish Council".   A letter written to the Chairman by Cllr Matheou regarding the request for another Parish Assembly would be placed on the agenda for the next meeting.   Cllr Leech responded to comments by stating that electors were entitled to request as many Parish meetings as they wished and asked if the Council were going to provide facilities otherwise the electors requesting the meeting would seek to achieve a Judicial Review from the District Council which would force the Council to comply.  The Chairman confirmed what he had previously stated, that he had referred the matter to the District Council and would await their advice. The Clerk stated that if the DC did advise that a further Assembly for Beaudesert be convened, then the nature of business to be transacted must be given on the calling notice.  Cllr Leech stated he was not aware this was the case and the Clerk confirmed that the Local Government Act 1972 did specify this requirement.  In view of the advice given by NALC, the Chairman sought the Council's permission to write to the designated Chairmen for Beaudesert and Henley Assemblies for 2011 informing them of the law relating to Assemblies and that the  Chairman of the Parish Council would convene two separate meetings and would preside.  The Chairman's proposal was carried in majority.  Cllr Matheou objected to the proposal as he felt it was contrary to the ethos of Henley being one united town.
10.	Committee reports - to receive and consider draft minutes on committee reports Finance and Asset Management Committee, 4th May 2010 and Emergency Committee, 5th May 2010 - The minutes were noted.
11.	Any other business - exchange of information only Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making. Cllr Milsom reported that the fence near to the allotments where horses were kept was in need of attention.  The Clerk would liaise with the Council's maintenance man and the owner regarding this matter. Cllr C Goodman said she had received a request from a resident regarding installation of a gate from the back garden fence of their property into the Jubilee Play area.  The request would be considered by the JPC at its next meeting.  Cllr Goodman also wished to thank Cllr Hubbocks for arranging the Community Payback Team work on the churchyard last weekend.  Yet again, very good work was undertaken and the Council's thanks would be passed on to the CPT Co ordinator.  A request had also been received from the Neighbourhood Watch Team to consider the erection of NW signs around the town.  The Chairman stated that he and the Clerk would look into the regulations regarding this and advise the NW accordingly. Cllr Haycock said vandals were again out in force over the weekend and was sad to see the resulting damage that was caused.  Cllr Haycock hoped that the CCTV cameras could be installed as soon as possible to minimize the risk of this anti-social behavior occurring in our town. Cllr Matheou said he was sorry that he felt compelled to raise the matter of the Reform Group and accompanying articles being circulated about the JPC but nevertheless, urged Councillors to remember past events and put the matter into context as what he had previously described in his statements shown above. Cllr Osborne said that she had received reports of there being rats on the allotments.  A report to Environmental Health would be logged. Cllr Roy gave thanks to the maintenance contractor for the high standard of grass cutting that he was undertaking in the town and this view was echoed by other Councillors at the meeting. The Chairman reported that a significant amount of damage was caused by vandals in the town over the past weekend. This included a hand rail over the stream by the skateboard park, two litter bins on Beaudesert Lane and High Street and a dog loo on Riverlands that had been lifted completely out by its concrete base and dragged along the pathway then dumped.  A new notice board for the church had been erected by the Chairman and Mrs Goodman only hours before it was torn down by vandals on the same day.  All of the above had now been repaired but there were calls for urgent action on CCTV to deter/detect criminals and discussions were in hand with the Police to step up their presence over weekend periods in the town. During the problems, the Chairman and Cllr Mrs Goodman had encountered delays with obtaining an incident number from the Police.  The time taken to report a crime had been raised at a Community Forum meeting some months ago, but the same problem still existed which could discourage people from reporting incidents at all.  This would also be raised with Sgt Bob Shaw.
12.	To authorize the signing of orders for payment The following payments were authorized (proposed Cllr Haycock, seconded Cllr Roy - all in favour):  000178- Petty cash reimbursement - £64.45 (£27.93-postage, £36.52-misc) 000179- Mrs J Walsh- Salary for May 2010- £1,441.29 000180- Malcolm Dyson stationers - £236.16 000181-Jon Vale- grass cutting and maintenance-£942.50
13.	Publications and other items of interest  There were no items brought to the meeting.
14.	Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw"  There were no items for private session.
15.	Date and time of next meeting To confirm the date of the next meeting shall be Monday 7th June 2010  (Cllr Love gave his apologies)

 

 ==========================================================================================================



BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of the Annual Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday10th May 2010

Meeting commenced at 7.00pm and ended at 7.20pm 

================================================================================================

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday 10^th May 2010

Meeting commenced at 7.15pm and ended at 8.55 pm

 PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, W Leech, G Matheou, N Haycock, S Osborne, J Love, D Hadley

and R Hubbocks.

 In Attendance: - Jenny Walsh, Clerk

 There were  7 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement of proceedings.

 1.        Apologies for absence

Apologies were received from District Councillors Thirlwell and Jones.

 2.        Declarations of Interest

Members are asked to declare personal interests in any item on the agenda.

 Members are reminded that the Code of Conduct, which was adopted with effect from 14^th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. However, ultimately, it is for the member to decide whether or not to disclose any relevant interest.  Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).

Cllr Leech declared an interest in relation to Henley News On-Line (Editor), the Reform Association, the Court Leet and the TIC.

 3.        Public Participation Session

      The Joint Parish Council will hear first from Councillors with prejudicial interests who must leave the room

      immediately after they have made their representations, answered questions or given evidence.  Residents are

      then invited  to give their views and question the Parish Council on issues on this agenda, or raise issues for

      future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take

      part in the remainder of the Parish Council meeting. No decision-making will take place during this part of the meeting.

M Coulter - 251 High Street - stated that news reports had intimated that compensation was being considered by the government for those electors who were unable to vote at the recent general election and asked if the JPC were considering the same offer to Parish electors who were unable to attend the assemblies on 19^th April 2010.  Mr Coulter requested an immediate reply.  The Chairman responded that an immediate reply could not be promised.  Cllr Hadley (Chairman of the Henley 2010 Assembly) asked Mr Coulter what he would have done given the same position that the Chairmen of the Assemblies found themselves in when they were advised to allow more than one hundred people in the church hall would result in breach of Health and Safety legislation relating to the public?  A full explanation of the situation was made at    the meeting and in later news reports. Cllr Hadley asked if the resident would have preferred that the meeting had been       postponed and the 100 people present be sent home with a view to re-convening rather than going ahead as planned? Would he have chosen to ask the Police to break the law and allow more people in than the capacity of the hall should allow?  The resident declined to answer.  Cllr Milsom, Chair of the Beaudesert Assembly, added that both Chairs acted in the best interests of residents and that health and safety had to take precedence over any other consideration. The Chairmen suggested that the resident contact the elected Chairs for Assemblies in 2011 and discuss the matter with them as it was not a matter for the Parish Council to consider.

 4.        Reports from County and District Councillors.

There were no reports made at the meeting.

 5.        Minutes of meeting held 26^th April 2010 to be confirmed and signed (Copies enclosed)

          The minutes were approved and duly signed by the Chairman as a true record of the meeting.  Proposed Cllr Love, seconded Cllr Hadley - all in favour.

6.        To report matters arising from the minutes of 26^th April 2010 not on the agenda (for information only)

VB2 - Disabled parking marker - The Clerk reported that she had received an email from WCC confirming that disabled bays were often assigned in lay bys, that there was no longer a charge for this service, and non-blue-badge holders could not be prevented or fined for parking in a disabled bay of this kind although it was hoped that this practice would not take place.  Cllr Hubbocks questioned the policy surrounding this notification and  the matter would be placed on the next agenda for the JPC.

Cllr Matheou queried that a statement in the minutes had been said by Cllr Leech.  The Chairman pointed out that this matter could not be re-considered as the minutes had already been approved.

7.        To consider the Council's representation on Planning Applications received. 

Application no.	Proposal	Address in Henley-in-Arden	Submitted by:
10/00803/TPO	T1 lime-reduce crown by 25% and remove deadwood.	72 High Street, Henley in Arden, B95 5BX	Mr S Yapp
10/00843/TPO	Group of yew - prune back branches overhanging entrance to car park 68 High Street, Henley	66 High Street, Henley in Arden	Mr S Yapp
10/00746/LBC(ADV)	Replacement fascia and hanging signage (externally illuminated) plus replacement car park signage to western elevation	Black Swan, 23 High Street, Henley in Arden B95 5AA	Newman and Gauge

 72 and 66 High Street were agreed to refer to the Tree Officer and there were no objections to proposals for the Black Swan. Proposed Cllr Hubbocks, seconded Cllr Hadley, carried unanimously.

 8.        To consider the District Council's Planning Decisions 

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
10/00505/FUL	Replacement disabled persons toilet	Baptist Church, High Street, Henley in Arden B95 5BS	No objections	PERMISSION with conditions
10/00376	T1 beech - shorten branches and prune to clear telephone wires	46 High Street, Henley in Arden	Tree Officer recommendations	CONSENT

9.        Correspondence and other matters arising for consideration

VB1-To approve the Council's accounts for 2009/10- Cllrs were circulated copies of the accounts.  It was noted that a new computerized system of accounting was now being used to replace the former spreadsheets and that the new method had improved report writing and accuracy of the accounts for the Council. The Chairman reported that detailed scrutiny of the accounts had been conducted by the Finance Committee and he proposed acceptance of the Committee's recommendation to accept the Accounts as set out. The Finance Committee had also previously received and considered a report from the Internal Auditor, Michael Spencer, whose recommendations had been adopted.  The Council were satisfied that the Auditor's review of internal systems and financial procedures was thorough and rigorous. Cllr Osborne asked if the photocopier which was leased, should appear on the fixed assets section of the asset register and the Chairman confirmed that this was for insurance purposes.  Cllr Roy asked if consideration had been made for election expenses and the Responsible Financial Officer replied that no allowance had been made in 2009/10 but that a small allocation had been made for this year's accounts although it was noted that this was unlikely to cover the costs of recent requests for elections and a parish poll. Cllr Hadley proposed that the Chairman sign the Annual Statement of Governance, seconded Cllr Love and carried unanimously.  The Clerk would duly forward the accounts to the External Auditors, Clement Keys for scrutiny and public consultation would commence.

 VB2-To review the Council's Risk Register and Annual Health and Safety Statement - Copies of the Council's Risk Register had been previously circulated. Cllr Matheou asked if a decision had been reached regarding health and safety compliances for the Parish Office and the Chairman replied that he would be in contact with the Chief Fire Officer later that week and the matter was in hand.  Cllr Leech proposed, Cllr Osborne seconded,  (carried unanimously) that the Register and annual Health and Safety statement be approved and the Chairman duly signed said documents.

VB3-To consider recommendation of the Finance Committee held 26/04/10 regarding purchase of a grit bin for  Riverside Gardens - It was agreed unanimously by the Council, to purchase an additional grit bin for the Riverside Gardens area at an approximate cost of £170.  Cllr Hubbocks added that a request to this effect had been made by a resident at the recent annual Assemblies, but that consideration of the purchase had already been made by the General Purposes Committee subject to funds prevailing.  Cllr Hubbocks proposed, Cllr Roy seconded and the decision to purchase the grit bin was carried unanimously.

VB4-To consider replacement of boulders on junction of Arden Road and Warwick Road- The Chairman reported that the existing boulders were old and crumbling and had been further damaged by youngsters who sat on them whilst waiting for transport from school.  It was therefore proposed by the Chairman, that a quantity of new stones be purchased at an approximate  cost of  £80 to replace the existing ones on the entrance to Arden Road. Cllr Hubbocks seconded the proposal and the decision was carried unanimously.

VB5-To consider request for grant from West Midlands Ambulance Service-It was agreed that the Clerk should write to the WM Ambulance Service informing them that regrettably, funding could only be offered to organizations working specifically with the residents of Henley and therefore no allocation would be made.

VB6-To note letter of thanks from War Memorial Trust-The Chairman reported that the letter from the TIC had asked that the Clerk and Chairman join in with discussions to ‘share the dream'. Cllr Matheou stated that he was the elected representative for the Parish Council on the TIC and felt he should be the first point of contact regarding liaison, as had always been the case in the past.  However, if the Council wished for the Chairman and Clerk to accept the TIC's offer, then he would accept the decision.  Cllr Hubbocks stated that he also felt that the elected representative should be the first point of contact rather than any other persons from the Council and proposed that a letter be sent from the Clerk stating that Cllr George Matheou should be the first contact with the TIC and should they wish to present to the whole Council, they could do so in due course. Cllr Milsom seconded the proposal which was carried unanimously.

VB7-To consider compilation of a list of the town's assets -this item was deferred until further consideration could be made.

VB8-To consider representation of the Parish Council on Henley News On Line-Cllr Matheou referred to recent news flashes on HNOL that misrepresented the facts surrounding the TIC community grant and wished to stress again, that he had categorically not requested that the grant be ‘frozen' but that its issue be deferred until he had discussed matters with the TIC Chairman, Mr Crathorne. Cllr Matheou was not aware of any information regarding the Chairman of the TIC having acted in a ‘private resident's capacity' when signing a declaration requesting that a parish poll be held on a vote of no confidence in the JPC. Cllr Matheou asked the Editor of HNOL for his circulation list of subscribers to HNOL so that he could personally respond to the statements made which he refuted. Cllr Leech declined to give this information as he stated it was contrary to the Data Protection Act although he did agree to publish a letter from Cllr Matheou without alteration if he chose to submit it.  He could not guarantee that other material from contributors would not also be included in the publication. The Chairman added that he acknowledged that HNOL had a value in principle but that it was only the opinions of one person and his chosen contributors.  Letters submitted were rarely published if they stated views in opposition of HNOL and unlike the  Press, and the Editor gave his contributors the opportunity to see correspondence from others before going to print so they could adjust their articles to dispute or criticize the original letters sent in. This practice gave individuals with a baised opinion first-hand knowledge of any matters coming before HNOL.  Furthermore, information had been sent to the Stratford Herald from HNOL regarding correspondence to the Chairman of the Assembly before it had even been delivered to its recipient.  This sort of practice did nothing to validate HNOL as a bona fide newsletter. The issue of the right to respond was also raised by Cllr Hubbocks who asked Cllr Leech if he would give an undertaking that any letter sent in response to adverse articles would be printed without alteration.  Cllr Leech replied by stating that he had in the past, offered to enable the JPC to view articles in the development pages of HNOL and make their comments upon it and added that recent editions of HNOL had included more articles that had names attached as authors rather than anonymous entries.  He added that most of the contributions were not made by him personally. Cllr Matheou reminded Cllr Leech that although he was not registered as a member of the Press, he still had to abide by the Press Commission Code in respect of publication of accurate information.  Cllr Leech assured the Council that he would print responses if they were submitted but would prefer that the Council chose to view HNOL prior to its going live on the Internet.  Cllr Matheou stated that he would be sending a letter to the Editor in the next 48 hours which he expected to be printed unexpurgated in the next edition of HNOL. 

Cllr Hubbocks proposed that a 2 month trial period with HNOL be considered to ascertain if promises regarding printing of responses would be adhered to and that all letters to HNOL from Councillors be channeled through the Parish Office.  Cllr Osborne seconded this proposal and 10 Councillors voted in favour.  Cllr Roy voted against the motion but it was duly carried.

 10.       Committee Reports - To receive and consider draft minutes on committee reports

General Purposes Committee, 22^nd April 2010, Finance and Asset Management Committee, 26^th April 2010.

Cllr Hadley reported that progress was being made with partnership arrangements for the pond project and that Mrs Sheila Dalman had agreed to continue working with Cllr Hadley on the scheme.  Cllr Milsom reported that work which had been recommended by the Maintenance Group for a considerable period of time, was now underway on Blackford Hill. This was testament to the positive influence this group has had on maintenance issues for the town.

The minutes were duly noted by the Council.

 11.      Any Other Business - exchange of information only

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.

Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

Cllr Hubbocks- stated that the leaflet recently circulated by the Reform Group was misleading and had confused many residents who had asked Councillors what it all meant.  This practice would not assist in the forthcoming elections and parish poll as some residents were simply not sure what they were being asked to vote upon.

Cllr Matheou gave the Chairman photographs of the recent ceremony at the drumhead service held last week by the Royal British Legion.  Cllr Goodman was presented with two awards, one from the Henley branch and another - a gold badge, from the national body of the British Legion in recognition of services provided by Cllr Goodman.  Cllr Matheou on behalf of the Council, congratulated the Chairman on this wonderful achievement.  Cllr Matheou also reported that the first meeting of the Business Committee Working Group for businesses would be held on Thursday 13^th May at the Guild Hall and all the local businesses participating were very keen to engage with the Parish Council and welcomed our support.

Cllr Haycock- re-iterated his comments made at the last meeting regarding the statement printed by  Mr Twigg on HNOL regarding the recent parish Assemblies likening the audience to ‘rent a mob' and Moseley's Blackshirts and other derogatory references and asked why he had not received an apology for the town as he had requested of the Editor?  Cllr Leech replied that Mr Twigg was considered a respected resident in his opinion, and there would be no apology forthcoming.

Cllr Leech- reported that he had been contacted by WRCC in relation to applications for the Best Village in Warwickshire competition and asked if any Councillors who were considering making an entry to liaise with him as HNOL and the Heritage Centre would be likely to apply again this year.  The Chairman commented that the description of Henley as a village was not one which was comfortable with many residents; however, as the definition for the purposes of eligibility for entry was a population of not more than 5000, the town did comply.  Cllr Matheou stated that he would be considering submitting an application for the competition on behalf of the JPC and would liaise with the WRCC.

Cllr Roy-requested that an item be placed on the agenda for the JPC meeting on 17^th May 2010 regarding a review of Standing Orders in relation to voting procedures at JPC meetings.

The Clerk-reported that she had received letters of thanks for community grants from the Evergreens and Henley Scouts.  A letter of complaint regarding alleged breaches of animal welfare at the Henley market held 1^st May 2010 had been referred to SDC Licensing Department who would conduct an investigation and report back to the JPC.

12.      To authorise the signing of orders for payment

 There were no payments to authorize.

 13.     Publications and other items of interest

There were no items brought to the meeting.

 14.     Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be  transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw"

        To consider future ownership of the Croft car park -The Chairman outlined a report made by the Council's Planning  Advisor regarding the Croft.  Detailed discussion ensued and following lengthy consideration it was decided (proposed by the Chairman, seconded Cllr Hubbocks and carried unanimously) that the Council agreed in principle, to have further discussions  with SDC regarding the future of the Croft Car Park.  The Chairman and selected Councillors would convene a   meeting with Trevor Askew, Strategic Director, SDC to pursue the matter further.

 15.    Date and time of next meeting

To confirm the date of the next meeting which is scheduled for Monday 7^th June 2010.

 ===============================================================================================================

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday 26th April 2010

Meeting commenced at 7.15pm and ended at 8.35pm

 PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, R Hubbocks, G Matheou, W Leech, D Hadley, N Haycock, J Love and

 S Osborne.

 In Attendance: - Jenny Walsh, Clerk, District Councillor S Thirlwell.

 There were 19 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement of proceedings. 

1.	Apologies for absence There were no apologies for absence.
2.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).   There were no declarations made.
3.	Public participation session The Joint Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting. Mr amd Mrs Howe, Pamela of Henley, High Street, asked for the Council's consideration of their plans to re-decorate the frontage of the above retail premises which they had recently purchased.  Mr Howe had previously contacted both the Clerk, and the Planning authorities at SDC who had confirmed that they did not require Planning Permission for their proposals. Mr Howe stressed however, that he was keen to seek the Council's approval in principle to his design and duly circulated photographs of the said colour scheme for Councillors' perusal.  This matter was on the agenda for discussion later in the meeting. Bob Ayling, 102 High Street, Asked why better control of the recently held Parish Assemblies had not been maintained. This matter was also on the agenda for discussion later in the meeting. Lesley Hammond, Cherry Orchard, asked for an update on the Croft car park.  The Chairman replied that discussions were on-going between the present owners and SDC and the Parish Council were being involved.  However, legal complications would have to be resolved regarding a Section 106 Agreement before any decisions could be made. Annette Walker, Barley Close, stated that she hoped  any involvement with the TIC and its Chairman,  in connection with the recent request for a Parish Poll would not jeopardise the JPC's award of a community grant to the organization.
4.	Reports from County and District Councillors   Cllr Thirlwell reported that the District Council was deep in the throes of election activity at the present time.  However, the Council did meet this week and it was confirmed that Planning Committees for the west of the district would be held every three weeks with the next meeting scheduled for 26th May 2010. The Area Committee would re-convene on the 17th June 2010.
5.	Minutes of meeting held 12th April 2010  to be confirmed and signed   The following amendments were agreed: Planning Decisions should have been numbered Item 9 Item 13- Authorisation of cheques for payment - Cllr Hubbocks did not second Cllr Matheou's proposal to defer the TIC community grant, and a vote was not taken on this matter.   The minutes were then approved and duly signed by the Chairman as a true record of the meeting.
6.	To report matters arising from the minutes of the meeting held 12th April 2010  - for information only   There were no matters arising.

7.             To consider the Council's representation on Planning Applications received: 

Application no.	Proposal	Address in Henley-in-Arden	Submitted by:
0/00714/TREE	2 x Lawson cypress - fell	The White House, High Street, Henley in Arden	Ms A Hardy
10/00453/FUL	Proposed 2 storey extension side and rear, with single extension to rear and porch to front	6 Meadow Road, Henley in Arden B95 5LD	Mr P Wright
10/00507/FUL (LDP previously submitted April 2010)	Proposed conversion of existing garage to form annexe	Ivy Dene, New Road, Henley in Arden B95 5HY	Mr A Conway

The White House -There were no objections subject to the recommendations of the Tree officer

6 Meadow Road - The Council objected to the proposal on the grounds that it represented over-deveopment of the plot in particular in relation to the proximity to the neighbouring property at number 4.  Also, the rear of the building was not in keeping with neighbouring properties.  There was only limited parking on the site.

Ivy Dene - The Council acknowledged the responses given to original questions raised by the Council.  However, the Council still had concerns regarding the availability of 3 parking spaces.

Proposed Cllr Hadley, seconded Cllr Milsom.  Carried unanimously.              

8.             To note the District Council's Planning Decisions:

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
10/00424/LDP	Detached outbuilding, boundary wall and entrance gates	Camp Hill Farm, Henley in Arden	N/A	Certificate of Lawful Development granted

                The decision was noted.

9.	Correspondence and other matters for consideration VB1- To note renewal of Parish Council insurance (3 year agreement approved in 2009) The Clerk reported that the cost of renewal for 2010 was £1,894.14 which represented a saving of £41.62 on 2009. The information was noted. VB2- To consider response to request for a disabled parking space marker at 41 Arden Road, Henley in Arden -Cllr Hubbocks reported that the position identified for this marker was in a lay-by and if granted, would reduce the amount of parking available overall.  It was noted that if granted, the applicant would be charged for the cost of the marker, but could not have exclusive rights to parking a vehicle there.  It was agreed that a letter be sent to Highways expressing concern regarding the position of the space in a lay-by. VB3- To consider response to information on proposals for 99 High Street (Pamela of Henley) - following the proprietors presentation in public participation, Cllr Hubbocks thanked Mr and Mrs Howe for their consideration in bringing their proposals for the shop before the Parish Council.  There were no concerns expressed by Councillors and Mr and Mrs Howe were wished every success with their business venture. VB4- To note letters of thanks for community grants-Letters of thanks had been received from The Guild Hall Trust, The Royal British Legion, the Xmas Lights Working Party, Neighbourhood Watch, Henley Parish Church, Henmen and Henley in Bloom. VB5- To consider response to WCC Rights of Way Improvement Plan document - Cllr Hubbocks expressed his concern regarding the proposals that would mean less money was made available for improvements in the future.  It was agreed that a letter expressing this would be sent to WCC. VB6 - To consider the future use for the former BT telephone kiosk - The Chairman reported that the kiosk had been subject to some vandalism in recent weeks and consideration should be given to its removal to a safer location.  No suggestions had come forward for alternative uses for the kiosk and Cllr Matheou added that his discussions with Shakespeare Country for possible use as a tourist information source had halted since the company had folded. The Heritage Centre had expressed an interest in having the kiosk there and it was agreed to arrange a meeting with the Council and the Heritage Centre to discuss this matter further. VB7- To consider attendance at Royal British Legion Service on 9th May 2010 -The Chairman was provided with a list of those who would attend the service. VB8 - To consider request for information regarding schedule of meetings for the Parish Council - The Clerk reported that following a request made at the Parish Assemblies for more information regarding Committee meetings, a proposal was put forward to include a list of dates for all forthcoming committee meetings on the Council's website.  Persons wishing to obtain a copy of agendas, or who wished to attend a committee meeting, would be asked to notify the Clerk.  Any amendments to the size of accommodation needed in the light of public attendance could then be made.  Cllr Hadley pointed out that the decision to hold these meetings at the Parish Office had been to save the cost of hire charges; it was not the intention of the Council to exclude any member of the public from committee meetings.  Cllr Matheou added that there had been no precedent of large numbers of the public wishing to attend committee meetings, therefore it was not unreasonable for the Council to assume that the present accommodation arrangements were adequate.  Cllr Matheou added that the Guild Hall Trust had kindly extended the use of the Guild Hall for all future meetings of the Business and Employment Committee free of charge and thanked the High Bailiff for his support in this respect.  Cllr Roy reminded the Council of the issues of disabled access at the Guild Hall but it was felt that this merely re-affirmed the importance of notifying the Clerk in advance so that any special needs could be accommodated.  It was agreed to publish the dates of forthcoming meetings on the website and review at a later date. VB9- To consider the Annual Parish Assembly meetings held 19th April 2010 - The Chairman opened the discussion by pointing out that the Parish Council had no jurisdiction over the Chairmanship of the assemblies this year as Chairmen for the two parishes had been previously elected  by residents.  Clarification was being sought regarding the right of the JPC Chairman to chair the assembly for his own parish as the principle covered in the local government legislation was less clear in respect of Joint Parish Councils. Cllr Hadley who was Chair of the Henley in Arden Parish Assembly, wished to respond to the comments made by Mr Ayling earlier in the meeting.  Cllr Hadley and Cllr Milsom (Chair of Beaudesert Assembly) did call the meeting to order on many occasions, but it proved difficult to control the residents as the meeting progressed therefore he felt it was unfair of Mr Ayling to critisise the Chairs in this way.  The lively debate and discussion of approximately 100 people present demonstrated not bad manners, but the depth of feeling being shown by residents regarding the matters placed before them. There were unprecedented numbers of attendants to this year's meetings which resulted in a very small number being turned away due to health and safety limits having been reached on the maximum capacity for the Baptist Church hall.  Both Chairmen regretted that some residents were unable to attend but the safety of those in the hall had to take precedence over any other consideration. The description of the meeting being turned into ‘a lock-out' and the use of the term ‘rent-a mob' were rejected as sensationalism of the real events of the assemblies.  Henley News On line (HNOL) had indicated that had more people been allowed in the hall, the vote on a Poll may have been different.  However, Cllr Hadley rejected that view as there was in excess of 50 Henley residents present which more than allowed for a fair vote to be taken. He also stated that the Chairs had little right of reply to HNOL as so few letters sent to it in response to articles were published.  Cllr Hadley concluded by thanking Mr Twigg for congratulating the Chairs for their handling of the meetings in an article in HNOL. Cllr Leech, who was Editor of HNOL, declared an interest in this matter and was reminded by the Chairman that the time for declaration was at the start of the meeting, not when it seemed appropriate for a Councillor to do so.  Cllr Leech responded by saying that the agenda should have stated that ‘media coverage of the assemblies' was to be discussed as he was not aware at the start of the meeting that HNOL would be raised. He then went on to state that many letters were now being published in HNOL including the writer's name which had previously not been practiced. Cllr Matheou stated that it should be noted that Cllr Leech's HNOL was not an official media form and it should not be treated as such.  It was not registered with the Press Commission and to the best of his knowledge Cllr Leech had no licence to operate as official media.  Cllr Matheou felt the existing situation represented only the views of Cllr Leech.  Cllr Leech replied that he did not need a licence.  Cllr Matheou agreed that under the existing legislation no licence was required for Cllr Leech to operate in his existing status quo which was not ‘official media' but Cllr Leech should be aware of the law dealing with ‘defamatory publication'. The Chairman summed up by stating that he was awaiting the outcome of a request for clarification on the matter of Assemblies and whether they should be held in completely separate forums and this should offer guidance on the best way forward for future meetings of residents.  VB10 - to consider the position regarding the TIC and community grant - Cllr Matheou commenced the discussion by stating that he felt ‘let down as a supporter and Trustee of the TIC'. The recent events at the Annual assemblies had made impartiality very difficult.  However, the key issues of importance were the Memorial Hall and the sporting fields which were assets that belonged to the town.  He asked the Council to focus its attention only on these assets which the JPC had always supported and to ignore any other considerations however difficult this may be.  Under these circumstances, he recommended that the first stage of the grant to the TIC (£3,000) should be released without further delay.  Cllr Matheou also stated that he had already informed Mr Crathorne, the Chairman of the TIC, of his recommendation to the Council.  This was seconded by Cllr Hubbocks and it was duly agreed to forward the cheque to Mr Crathorne in due course.  The Chairman wished it to be noted that he had not frozen the grant as had been previously claimed in some reports around the town.
10.	Committee reports The Business and Employment Committee minutes of 9th April 2010 were agreed subject to the amendment as follows: Reference to the Chairman was that of the Chairman of the Parish Council, not the Chairman of the B & E committee. In response to a question from Cllr Osborne, Cllr Matheou confirmed that all sectors of the business community in Henley would be included in forthcoming meetings to discuss economic development proposals for the town.
11.	Any other business Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making Cllr Hubbocks raised the matter of a leaflet by the Labour Party giving the impression that the Parish Council was supporting the Conservative party candidate which clearly was not the case because the JPC was not an political organization. He suggested that the JPC should write to the prospective candidate making the Council's position clear. Cllr Haycock expressed his disgust by the use of the term ‘rent a mob' by some reports made of the Parish Assemblies and added that an apology to the people of Henley should be made. Other comments suggesting that the Parish Council had made ‘poor planning decisions' clearly demonstrated a lack of understanding of the planning process as the JPC had no decision-making powers in this respect, therefore could not be fairly accused of making poor judgements. Cllr Matheou said that he felt he had to say something about the democratic credentials of the so called Reform Group in which Cllr Leech is one of its three founder members.  Only some weeks ago the matter of some of the principles of democracy were raised at a Parish Council meeting and Cllr Leech dismissed the notion of democracy because ‘it came from Greece'.  Cllr Matheou stated that he considered Cllr Leech's position to be utter nonsense.  Cllr Osborne asked when the accounts would be available for scrutiny and the Chairman replied that public notice boards would display the timescale in due course. Cllr Leech quoted that ‘Under the English system, Cllrs were obliged to accept the majority decisions of the Council on any resolutions which were correctly and lawfully arrived at but were not obliged to agree with those decisions and they could also still express their own personal opinions both in Council and to the Press'. The Cllr was reminded that Cllrs were obliged to comply with decisions even if they were personally in disagreement with them. The Chairman reported his sadness at a recent spate of vandalism, in particular to trees in the Riverlands area, that had brought upset to many residents in the town.  He expressed the need to be vigilant and to not allow anti-social behaviour to get a grip in Henley. The Chairman also added that he had received a complaint that the JPC minutes were not kept in the Library and stated that he personally delivered the minutes and agenda of every Council meeting to the Library so could verify that this complaint was without substance.
12.	To authorise signing of orders for payment 000171-Mrs J Walsh- salary for April 2010- £1,441.29 000172- Mr B Jackson- Clock winding services-  (October 2008 to March 2010 inc) -£720.00 000173-Wickstead Leisure- picnic bench for Jubilee play area- £382.46 000174-Network Rail- annual licence fee for water at allotments-£182.96 000175-Jon Vale- maintenance and grass cutting March/April (part)- £807.96 000176-E-on-Electricity for telephone kiosk - £3.75 000177-Broker Network Ltd Annual Insurance Premium for 2010/11- £1,894.14   Also: 000152- Henley in Arden War Memorial Trust (50%) community grant- £3,000
13.	Publications and other items of interest There were no items brought before the Council.
14.	Items for private session Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw" To consider recommendations for the lease of a photocopier for the Council Following a report from the Clerk it was agreed to support the recommendations of the Finance and Asset Management Committee to commence a 5 year lease from the existing supplier for a new photocopier.  This decision represented an approximate net saving of £136 per annum. To consider the payment to the Clerk for administration of the Parish Assemblies- Following discussion it was agreed that the Clerk may be paid for 6 hours at the standard hourly rate or accept time off in lieu for these duties.
15.	To confirm the date and time for the next meeting The Annual meeting of the Parish Council will be held at 7.00pm on Monday 10th May 2010, followed by the ordinary meeting of the Council commencing at 7.15pm

 

  

Signed ------------------------------------------------------- Chairman          Date ......................................................

 

===================================================================================================

 

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday 12^th April 2010

Meeting commenced at 7.15pm and ended at 8.05pm

 PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, R Hubbocks, W Leech, D Hadley, J Love, G Matheou and S Osborne.

 In Attendance: - Jenny Walsh, Clerk, District Councillor S Thirlwell.

 There were 13 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement of proceedings. 

1.	Apologies for absence Apologies were accepted from Cllr Haycock.
2.	Confirmation of result of by-election held 8th April and signing of Acceptance of Office for new Councillor The Chairman reported that following an election on the above date, Mrs Sue Osborne was appointed to the position of Councillor for Beaudesert  in a vote of 99 against 91 votes for the other candidate, Cllr George Atkinson.  Mrs Osborne was welcomed to the Council and duly signed the Acceptance of Office and Declaration of Interest forms as witnessed by the Clerk.
3.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).   There were no declarations made.
4.	Public participation session The Joint Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting. Mr S Dorow, Droitwich House, High Street, pointed out that the day of the week for the forthcoming Annual Assemblies had been reported as being a Tuesday on the agenda for tonight's meeting.  The correct day was in fact Monday.  The Clerk apologized for the oversight and it was noted that the posters displayed around the town were accurate, only the JPC agenda showed an error.
5.	Reports from County and District Councillors  Cllr Thirlwell welcomed Mrs Osborne to the Council.  Cllr Thirlwell congratulated all those involved in the organisation of the official opening of the market cross last Saturday and added that it was a very moving finale to a successfully co-partnered project.  There was little news at SDC due to the forthcoming general election but Cllr Thirlwell stressed that work was in hand to get the Tourist Information Centre back open as quickly as possible following the closure due to the folding of Shakespeare Country.  Cllr Matheou requested that Cllr Thirlwell notify the JPC as soon as it was known who would be responsible for tourism in the District so that links by the Business Committee could be established.  Cllr Thirlwell agreed to do this as soon as possible.
6.	Minutes of meeting held 15th March 2010  to be confirmed and signed  The minutes were approved and duly signed by the Chairman as a true record of the meeting.
7.	To report matters arising from the minutes of the meeting held 15th March 2010  - for information only Cllr Matheou commented that as the minutes of the JPC meeting held 15th March 2010  had been approved, the  newsflash  issued by HNOL on 16th March 2010 was a misrepresentation of the actual events of the meeting.

8.             To consider the Council's representation on Planning Applications received: 

Application no.	Proposal	Address in Henley-in-Arden	Submitted by:
10/00505/FUL	Demolish existing WC and rebuild new replacement disabled persons toilet	Henley Baptist Church, High Street, Henley in Arden B95 5BS	Henley Baptist church
10/00463/ADV	Proposed  internal illuminated sign, one reflective and one hanging sign	The  Bird in Hand, Birmingham Road, Henley in Arden B95 5QR	Henley Palace Ltd
10/00507/LDP	Proposed conversion of existing garage to form annexe	Ivy Dene, New Road, Henley in Arden, B95 5HY	Alan Conway

                There were no objections to the proposal for Henley Baptist Church.

The Bird in Hand (Henley Palace) application had the following comments: There was no objection to the hanging sign, however, the illuminated sign was considered to be too bright at 1000watts luminosity, and the reflective sign was unnecessary.  Ivy Dene, New Road had the following comments: i) parking issues could occur if the user had a vehicle/s ii) the proposal constituted creation of housing contrary to the moratorium currently in place and iii) query regarding purpose for creation of dwelling - no information of this was supplied with the application.

The Chairman added that the application for creation of a dwelling at 57 Arden Road, which was due to go before the SDC Planning Committee on 7^th April 2010, had been deferred to a later meeting.

9.             To note the District Council's Planning Decisions:

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
09/01464/FUL*	Renewal of planning permission 06/01758/FUL Proposed dwelling and garage	Bridge House, Camp Lane, Henley in Arden B95 5QG	No objections	PERMISSION with conditions
10/00233/FUL	Alterations and two storey extension to existing dwelling- amendments to 09/00552/FUL (part retrospective)	Conifers, New Road, Henley in Arden, B95 5HY	No objections	PERMISSION with conditions
10/00309/TREE	T1 Ash - fell	49 High Street, Henley in Arden B95 5AA	Referred to Tree Officer	CONSENT with conditions
10/00238/LBC and FUL	Conversion window to doorway for fire escape and external staircase/walkway	The Bluebell, High Street, Henley in Arden, B95 5AT	Concerns re proximity to kitchens, also limit use of staircase for emergency use only	PERMISSION with conditions

                The decisions were noted.

10.          Correspondence and other matters for consideration

VB1-To note letter from WALC regarding the Parish Council's Quality Status - The granting of Quality Status for the Parish Council was officially awarded from 11 March 2010.  Councillors thanked the Clerk for her work towards achieving this accolade for the Council.

VB2- To consider request from the Citizens Advice Bureau for financial assistance -After due consideration it was agreed that no assistance would be given as it was not customary for the JPC to fund organizations whose support was outside the specific area of Henley in Arden.

VB3- To consider correspondence from CPRE regarding a planning matter in Shipston on Stour - The letter was noted.  Cllr Hubbocks added that the JPC could draw similarities between the issues in Shipston, and those experienced in the past in Henley.

VB4 - To note letter from Monitoring Officer regarding Standards and Ethics Committee representation -

The letter was noted.

VB5 - To select a representative to attend WCC ‘At home' function - Cllr Hubbocks agreed to attend this function.

VB6- To consider response to letter from WCC regarding a review of the Rights of Way Improvement Plan - RH commented on the short period of time allocated by the County Council for responses to this document, but would endeavour to draft a reply with a view to it appearing on the agenda for the next JPC meeting on 26^th April 2010.

VB7- To note re-valuation of the Chairman's chain of office - The Chairman reported that former Cllr Mrs Dalman had kindly arranged for a free valuation of the chain of office and the resulting valuation was a figure of £2,500 as opposed to the current insurance estimate on the Council's Asset Register of circa £10,000.  The Council's Register would be amended accordingly.

 11.         Committee reports - To receive and consider draft minutes on Committee Reports

Emergency Committee 10^th March 2010, General Purposes Committee 11^th March 2010 and Finance and Asset Management Committee 15^th March were presented. The minutes were noted and approved.

 12.          Any other business - exchange of information

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.

Councillors are respectfully reminded that this is not an opportunity for debate or decision making

The Chairman reported that he and the Clerk had seen each letter from residents that had recently been received by the District Council regarding a request for a Parish Poll to be held on the subject of whether the whole JPC should resign to allow new elections to take place.  The names on the list had included the Chairman of the TIC and a Councillor of the JPC, the latter implying that the said Councillor wished to resign himself from his post on the Council.  The Chairman added that in excess of £40,000 had been awarded to the TIC over the past few years and as the  Parish Council was a Trustee of the TIC the question should be asked whether the JPC should continue to support the organization in the future.  He added that the residents should be aware that if they requested that a Parish Poll be conducted by the District Council, all costs relating to it would be paid for from the Parish Council Precept, therefore Council Tax payers of Henley would be paying for this.  In addition, the outcome of the Poll had no bearing or legal enforcement attached to it so was merely an expression of feeling by the residents who voted.

Cllr C Goodman said in response to a telephone request from a resident regarding problems caused by a hole in the ground on Beaudesert Lane, she had contacted Severn Trent and WCC of the issue.  The matter was very quickly resolved and Cllr Goodman wished thanks to be passed on the appropriate teams for the very prompt response that was given.

Cllr Roy extended her thanks to Cllr Matheou for all his hard work in the preservation of the market cross project and to all those who either provided funding or assistance in making the project come to fruition.

Cllr Matheou reported that he was ‘still trying to recover' from the information given earlier by the Chairman regarding the persons who had requested a Parish Poll to the District Council.  He would contact Mr Crathorne in due course regarding the matter and would consider his position as the JPC's representative on the TIC.  Should I ask the JPC to withhold issue of the TIC grant until more investigation can take place?  The Chairman said that as no decision could be made in this part of the agenda, the matter would be placed on the agenda for the 26^th April 2010.

Cllr Matheou also reported that the BBC Escape to the Country programme team had recently contacted the JPC having seen our video podcast on the JPC website and requested that they would like to come to the town to film the Heritage Centre and other areas of interest as part of their programme.  A very successful day was devoted to this event which was a very positive step forward for promotion of Henley for tourism and Cllr Matheou thanked both Cllr George Atkinson, and Gordon Trinder, Town Crier, for their contributions.

Following the completion of the market cross preservation, the Business Committee would now be focusing on a new project to promote businesses in the town and would be inviting representatives from the local business community to work in partnership with the Council on this matter.

Cllr Hadley reported that he would be holding a meeting with Warwickshire Wildlife Trust in the coming week to discuss funding for the Parish pond project.

Cllr Love asked what progress had been achieved regarding the illuminated sign at the barber's shop on High Street?  The Chairman stated that he would visit the proprietor again to check on progress.

13.          To authorize orders for payment

 000151- Alcester locks - padlock for market cross railings (emergency payment)- £31.21

000152-Town Improvement Committee - 50% community grant 2010- £3,000

000153-Guild Hall Trust- community grant 2010- £2,000

000154-Henley in Bloom- community grant 2010- £3,000

000155-Henley and Ullenhall Scouts- community grant 2010-£500

000156- Henley Xmas Lights Working Party- community grant 2010- £3,000

000157-Henley Heritage and Visitor Centre- community grant 2010-£2,200

000158- Henley Royal British Legion- community grant 2010- £800

000159-St Johns Church, Henley - community grant 2010-£200

000160- Henley Neighbourhood Watch- community grant 2010- £126

000161-Henley Evergreen Club- community grant 2010 - £100

000162-Henmen-community grant 2010- £100

000163-Nicholas Quayle- remedial conservation work to market cross- £94.00

000164-Warwickshire County Council- Repairs to street lighting Riverlands- £54.30

 000165-RC Window Cleaning Ltd- bus shelter cleaning March 2010- £45.00

000166-Avon Planning Services- professional fees, planning advice -£150.00

000167- Ricoh UK Ltd- photocopier charges - £120.98

000168-WALC- Annual subscription for 2010-11 - £660.00

000169-Stratford District Council- 10 dog fouling signs- £50.00

000170-Edge Designs- Training fees for accountancy software management- £96.94

 Note: cheque no: 000152 was deferred following a proposal by Cllr Matheou (seconded Cllr Hubbocks) that the TIC be discussed at the next meeting of the JPC on 26^th April 2010.

 14.           Publications and other items of interest

                The Clerk asked Councillors to notify her of any subject areas which they wished to have electronic information provided - eg newsletters etc. from other organisations.

15.          Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there  would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be   temporarily excluded and they are instructed to withdraw"

                There were no items for private session.              

16.          Date and Time of next meeting

                 To confirm the date of the next meeting which is scheduled for Monday 10^th May 2010 (Annual meeting) which will commence at 7.00pm.  The ordinary meeting of the Council will follow at 7.15pm

 

 

Signed ------------------------------------------------------- Chairman Date ...............................................................

 

=======================================================================================================================

 

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday15th March 2010

Meeting commenced at 7.15pm and ended at 8.45pm

PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, W Leech, G Matheou, N Haycock, S Dalman, R Hubbocks.

 In Attendance: - Jenny Walsh, Clerk, District Councillors S Thirlwell and L Marshall. Mr Geoff Turton, Stratford District Council.

 There were 5 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement of proceedings. 

1.	Apologies for absence Apologies were accepted from Cllrs Love and Hadley.
2.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).  Cllr Leech declared an interest in respect of being Editor of Henley News Online, Gateway website and as representative of Warwickshire Air Ambulance Committee.
3.	Public participation session The Joint Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting.  There were no representations made during public participation.
4.	Reports from County and District Councillors Cllr Perry reported that a County Transport Seminar had been held recently which resulted in there being allocated £100k for priority work on repairing potholes across the County. Highways drainage was also identified as a priority and £20k was set aside for dealing with dropped kerbs. A further £35k was awarded for street lighting and the re-tarmacing of Rose Avenue in Henley was also granted a budget of £10k.  Following a meeting with a representative from Dell Court, Orbit Housing had agreed to provide a grit bin for the residents of this sheltered accommodation.  The Chairman added that Orbit had agreed to fund a further three bins for the town in Cherry Orchard, Arden Road and Castle Road. Cllr Perry also mentioned the grass cutting wardens scheme that had been proposed and explained that training would be provided by SDC for those Councillors wishing to participate. Cllr Thirlwell reported that the road show for the Local Development Framework would be at the Baptist church on Wednesday 17th March 4-7pm. Following the setting of Council Tax, the District Council would be reviewing staffing.  Cllr Marshall gave thanks to Geoff Turton for attending the meeting to speak on CCTV for Henley and looked forward to his presentation. The questions Cllr Marshall had raised regarding this matter were to be discussed by the District Council's Cabinet in April.  Cllr Marshall concluded by announcing that after much consideration, he had decided for family reasons, to resign his office as District Councillor with effect from 26th March 2010. He added that it had been a privilege to represent the ward over the past years and in particular, praised the work that had been conducted on the Local Development Framework.  The Chairman expressed the thanks of the Parish Council to Cllr Marshall for his contribution and sent good wishes for the future.
5.	Minutes of the meeting held 1st March 2010 to be approved and signed.  The minutes were approved as a true and accurate record and signed by the Chairman.
6.	To report matters arising from the minutes of the meeting held 1st March  2010  - for information only  There were no matters arising.

7.             To consider the Council's representation on Planning Applications received: 

Application no.	Proposal	Address in Henley-in-Arden	Submitted by:
10/00376/TPO	T1 beech - shorten back branches overhanging roof of unit 1 Doctors Lane to give 3m clearance.  Prune to clear telephone wires by 1m.	1 Doctors Lane, Henley in Arden, B95 5AW	Standard One Property Developments Ltd
10/00238/LBC and FUL	Convert window to doorway for fire escape and external staircase and walkway	The Bluebell, High Street, Henley in Arden B95 5AT	Mr D Taylor
10/00309/TREE	T1 Ash - fell	49 High Street, Henley  in Arden B95 5AA	Mr H Westwood
10/00148/FUL	Amendment - Reduction to 1 bedroom, removal of flat roof dormer, insertion of obscure glazing to first floor elevation	57 Arden Road, Henley in Arden, B95 5LN	Mr D Benton

The Council resolved: 1 Doctors Lane and 49 High Street - both no objections subject to the recommendation of the Tree Officer.

The Bluebell restaurant - The Council requested that the Planning Authority seek the advice of the fire officer in relation to the application, and would request that a condition of planning consent, should it be granted, would be that the fire escape should be used for emergency purposes only and not as a ordinary means of access to the upper floor.

57 Arden Road - The Council noted that the amendment to the original planning application did not reduce the overall size of the proposed dwelling.  In view of this, the Council's original comments still stood - ie that the application represented over development of a small plot; that it was contrary to the Spatial Strategy with regard to creation of additional housing and that the proposal, if granted, could cause traffic problems due to the close proximity of the junction of Arden Road.

 8.             To note the District Council's Planning Decisions:

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
09/02577/EXT	Extension to time limits for implementing planning decision on 05/00360/FUL dated 4 April 2005 for proposed 2 storey pitched roof extension	Badgers, Buckley Green, Henley in Arden, B95 5QE	No objections	Approval of extension of time
09/02629/FUL	Proposed single storey extensions to front and side decking area and conservatory to rear	14 Riverside Gardens, Henley in Arden, B95 5JX	No objections	PERMISSION with conditions
09/02561/FUL	Installation of external air condenser with visual screening	143 High Street, Henley in Arden, B95 5BD	No objections	PERMISSION with conditions
09/02178/FUL	1.5 storey extension to north and western elevation, single storey extension and conversion of existing out-buildings to music room and creation of garage space	Pinks Farm, Henley in Arden B95 5QU	No objections subject to 30% rule	PERMISSION with conditions
09/01454/FUL	Enclosure of existing external coach wash area by extending coach station building	Liveridge House, Liveridge Hill, Henley in Arden, B95 5QS	No objections	PERMISSION with conditions

 The decisions were noted.

9.             Correspondence and other matters for consideration

VB1-To discuss CCTV for Henley in Arden -The Chairman welcomed Mr Turton from Stratford District Council to the meeting who had attended to provide an update on progress with the installation of CCTV cameras in Henley following

The Parish Council's resolution in July 2009 which was to install two building-mounted cameras in Henley; one to be positioned above the Police Station and the other, which would include automatic number plate recognition (ANPR) would go above Somerfields/Co operative supermarket on High Street.  Mr Turton spoke about each camera separately as they were the subject of separate Planning Applications due to the differences in detail surrounding the necessary permissions. The camera for the Police Station would be a heritage design; the land ownership had been checked with the SDC legal team and it was anticipated that a Planning Application could be submitted in April 2010.  Following permission, the necessary wayleave agreements would be sought to obtain permission to erect the camera on the site.  With regard to the second camera on the wall above Somerfields, the matter was more complex due to change of ownership for the supermarket, multiple occupancy and other landowners' permission needing to be sought. The camera, because of the ANPR requirement would be larger than the other camera to accommodate faster shutter speed and be cream in colour to blend in with existing buildings. Cllr Marshall urged the District Council to be more proactive in their approach to progressing the scheme rather than waiting on the various consultees to reply to the request for permission.  Mr Turton assured the Council that he would provide regular updates to the JPC so that reports could be made on a 2 monthly basis.  Councillors expressed their concern that the matter should be treated with some urgency given the delay to date and Cllr Marshall would be asking for answers to his questions regarding how many crimes could potentially have been averted had the cameras been installed to meet the original target date of 2009. Cllr Hubbocks extended the offer of support from the Parish Council on anything that may assist in speeding up the whole process and thanked Cllr Marshall for his work to date on this matter.

VB2 - To consider recommendation from the Finance Committee regarding the Parish Council's Newsletter -The Chairman reported that currently, the Council produces its newsletter quarterly.  The matter was discussed by the Finance Committee following a report from the Business and Employment Committee who oversee marketing and communication for the Council, that in their opinion, the newsletter needed to be sent more frequently, preferably monthly, to keep abreast of information to the residents of the town.  However, for logistical reasons, it may prove impractical to change to monthly straight away, therefore the recommendation from the Finance Committee was that circulation be increased to every two months at a cost of approximately £600 per year and reviewed in due course. This recommendation was approved by the Council.  There was also a recommendation to consider broadening the scope of the newsletter on the JPC website, possibly to form a weekly bulletin, but this would not have an immediate cost implication other than workload in the Parish Office. Cllr Milsom pointed out the distribution issues should also be taken into consideration when deciding upon any changes to the number of newsletters and it was agreed that Nora Hillier, who organizes the volunteer team of distributors would be consulted.  It was agreed to monitor and review this situation following a trial period.

VB3- To consider a recommendation from the Finance Committee regarding re-valuation of the Chairman's chain of office- It was reported by the Chairman that the Internal Auditor, upon conducting his review of systems, had raised the matter of re-valuing the gold chain of office for Asset Register purposes due to the value of gold having increased recently.  The Chairman had obtained the cost of a valuation of 1% of the estimated value of the chain from the preferred supplier for this type of goods.  Cllr Dalman agreed to look into the possibility of an alternative valuation and would advise the Council in due course.

VB4- To note letter from Warwick Town Council regarding the Core Strategy - Cllr Matheou requested that copies of minutes of meetings held with SDC and the Parish Council wish expressed the views of the JPC on the Strategy be sent to him by the Clerk.

VB5-To note letter from Stratford District Council regarding the public consultation process for the Draft Core Strategy - Cllr Thirlwell had previously reported on this item - road show will be held in Henley on 17^th March 2010.

VB6- To consider letter from Warwick District Council regarding Warwick Town Centre plan - noted.

VB7- To discuss dog-fouling issues in the town - The Council had received several complaints recently from residents regarding persistent infringement of Dog Fouling regulations notably problems in School Road and the Riverlands public spaces. CPSO Jelfs had spoken to a resident whose dog was escaping on a regular basis then fouling the footpath in this area and had reported to Councillors that the problem was now much decreased.  Increasing the number of dog loo disposal bins, increased signage to remind offending dog owners of the legal right to impose on the spot fines, and using the JPC newsletter to provide information about safe disposal etc. were agreed as strategies to be implemented as soon as possible.

VB8 - To note information from Warwickshire County Council regarding wood chipping service - Information on this new service was welcomed and duly noted.

VB9- To note amendments to Standing Orders - The Clerk reported that she had received correspondence from the Monitoring Officer and would be making a report at the next meeting following the outcome of consultation with NALC legal experts.

VB10- To discuss resident's complaint regarding media article - The Chairman reported that an article, which appeared on Henley News Online for a two day period only, made reference to the Parish Council's "ruling group" having selected a candidate to stand in opposition of Mrs S Osborne who had already come forward as a nominee. The Chairman  reminded the Council and public present at the meeting, that there was neither a political affiliation of any kind ascribed to the Parish Council, nor was there a ruling group. The Chairman asked Cllr Leech for an apology for printing such a misleading story.  This was declined by Cllr Leech who claimed that it was a legitimate comment to make.  Cllr Matheou then questioned Cllr Leech asking if the Councillor believed therefore that the ruling group constituted all the other Councillors except himself?  If this was his belief, then he did not understand democracy.  It should be noted that the Parish Council had no involvement or influence on candidates for the post of Parish Councillor.  Cllr Dalman asked Cllr Leech why he persisted in trying to undermine the good work of the Council?  She stated that she had asked this question many times before to the Councillor but on each occasion he failed to answer.

 The Chairman went on to read from the Local Government Chronicle "There is little hope for vast majority of decent local Councillors who only want to help their own parishes without fear of countless vexatious complaints being brought against them by a tiny minority of misguided and destructive bullies". This seemed to sum up the whole situation facing the Parish Council. Further discussion relating to another publication produced by Cllr Leech was raised in the next item on this agenda.

 VB11- To discuss Councillor's report on ‘Twitter'- Cllr Matheou explained the concept of the Twitter social networking website.  However, having obtained information from experts on this topic, he questioned some of the points described by Cllr Leech.  He then drew the Council's attention to the fact that this was yet another example of  Cllr Leech publicly berating policies and decisions that he had voted in favour of at Parish Council meetings.  Cllr Leech responded by saying that he had every right to use Twitter and that it had been an experiment to engage with other people. Cllr Dalman then asked Cllr Leech why he did not ask the Council their views instead of posing questions on websites? Cllr Leech did not answer. Cllr Matheou concluded by stating that when he joined the Parish Council it was with the intention of working for the town, but Cllr Leech's unwarranted criticism and persistent time wasting was making this very difficult and he therefore questioned whether Cllr Leech wanted to continue as he contributed nothing for the benefit of the town. Cllr Matheou accused Cllr Leech of attacking the Parish Council of which he was a member. He stated that the attacks on the Chairman and the Clerk had been going on since 2005 but Cllr Leech corrected him saying that they had actually been going on since 2004. Cllr Matheou asked if other Councillors also felt that they had no confidence in Cllr Leech and all of the Councillors felt the same, would they indicate by a show of hands.  All Councillors excepting Cllr Leech, raised their hands.   In view of this expression, Cllr Matheou urged Cllr Leech to step down and resign from the Parish Council.  Cllr Leech refused to do so.  Cllr Dalman then spoke to Cllr Leech saying that he had not behaved honourably and that she did not care about what Henley News online was saying.

  10.         Committee reports - To receive and consider draft minutes on Committee Reports

General Purposes Committee 23^rd February 2010, Business and Employment Committee - 1^st March 2010.

The minutes were noted. 

 11.          Any other business - exchange of information

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.

Councillors are respectfully reminded that this is not an opportunity for debate or decision making

Cllr Milsom provided an update on Emergency Planning matters - work by WCC on repairs to gullies on Warwick Road had been delayed following discovery of damage caused by work undertaken near the area by other utility companies.  Redress was being pursued and the necessary remedial works would be undertaken as soon as possible.  The Emergency Committee had also considered extending the JPC website to include a section on emergency procedures.  The Finance Committee would be investigating the cost implications of modifications to the website to incorporate this feature.

Cllr Matheou reported that work on the market cross would soon finish and an official opening would be held on Saturday 10^th April at the Guild Hall. In relation to the recent announcement that Shakespeare Country, with whom the Business and Employment Committee had worked on partnership projects, were facing substantial reductions to their funding allocations, Cllr Matheou stated that he was hoping to discuss this matter to discuss this matter with them in the hope that new opportunities can be found in the area of Business and Tourism.

The Chairman reported that 4 new grit bins had now been installed in the town and notification had been received from Orbit Heart of England Housing Association that they would fund an additional 3 bins from their community budget.

Cllr Dalman reported that she had listened to all that had been said at tonight's and previous meetings in discussions regarding Cllr Leech and HNOL. In view of the stance taken by Cllr Leech she found that she could no longer work with an individual who was detrimental to the Parish Council and therefore offered her resignation from the Council. Many of the other Councillors present indicated their dismay at this decision and urged Mrs Dalman to re-consider her decision.  The Chairman expressed his sadness that Mrs Dalman felt compelled to leave and said that if she decided to proceed with her resignation, he would thank her wholeheartedly for her contribution towards the work of the Council during the 18months in which she had been a Councillor.

12.          To authorize orders for payment

000142- HM Revenue - PAYE and NI contributions to end March 2010-£1,803.77

000143-Mrs J Walsh - Salary for March 2010- £1,441.29

000144-Petty Cash reimbursement-£72.43

000145- Malcolm Dyson Stationers Ltd - Stationery (£62.23), newsletter (£376) and office table (£193.87) - Parish Office-total -  £632.12

000146-John Hicks Associates- Play equipment inspection - final quarter 2010 - £122.20

000147-Audit and Consultancy Services Ltd- Internal Audit report 2010- £235.00

000148-Glasdon Manufacturing Ltd- 4 x grit bins-£618.84

000149- J Vale- balance of grounds maintenance fees to end March 2010 -£343.00

000150-Fairways Contracting Ltd- Grasscutting for March 2010-£752.10

 13.           Publications and other items of interest

                There were no items reported.

14.          Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw"

               To award of the grass cutting contract for 2010-2012. 

               After due consideration of the quotations received and the recommendations from the Finance and Asset Management Committee it was resolved that the contract be awarded to the preferred supplier at a contract price (fixed for two years) of £3,658 per annum.

15.          Date and Time of next meeting

 To confirm the date of the next meeting which is scheduled for Monday 12^th April 2010.

 

Signed ------------------------------------------------------- Chairman   ------------------------------------------  Date

 

 ===================================================================================================--

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday1st March 2010

Meeting commenced at 7.15pm and ended at 8.30pm

 PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, W Leech, G Matheou, N Haycock, S Dalman.

 In Attendance: - Jenny Walsh, Clerk, District Councillors S Thirlwell and L Marshall.

 There were 8 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement of proceedings. 

1.	Apologies for absence Apologies were accepted from Cllrs Love, Hubbocks, Hadley and Perry. The Chairman welcomed Cllr Marshall back following his recent ill health.  Cllr Love was now home from hospital and making a good recovery.
2.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).  Cllr Leech declared a personal interest in relation to being Editor of Henley News OnLine and the Gateway website webmaster.
3.	Public participation session The Joint Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting.  There were no representations made during public participation.
4.	Reports from County and District Councillors Cllr Thirlwell reported that Council tax for 2010/11 had been fixed at 1.5% following a unanimous decision by SDC. The Council was now working towards streamlining services for 2011/12 in order to meet efficiency savings imposed by central government. The Core Strategy for the District was now at the consultation stage and will run until 8 April 2010. A road show will take place in Henley on 17th March at the Baptist church hall. Cllr Marshall thanked all those who had sent their good wishes following his recent illness and expressed how much it meant to receive the support of so many people. Cllr Marshall reported that over £43k of grant aid was awarded to this part of the District and was an indication of the pro-activeness and enterprise shown by our local Parish Councils. In addition £150 had been awarded to Beaudesert and Henley from the South Warwickshire Partnership. Council Tax exemptions for households that were affected by the 2007 floods had been extended for a further twelve months and a question had been raised by Cllr Marshall regarding the length of time it had taken for CCTV installation in Henley to be progressed and the cost attached to this protracted activity.  The Overview and Scrutiny Committee would be considering the request in due course.
5.	Minutes of a special meeting held 11th February 2010 and ordinary meeting held 15th February 2010 to be approved and signed  The minutes were approved as true and accurate records and signed by the Chairman.
6.	To report matters arising from the minutes of the meeting held 15th February 2010  - for information only  There were no matters arising.

7.             To consider the Council's representation on Planning Applications received: 

Application no.	Proposal	Address in Henley-in-Arden	Submitted by:
10/00148/FUL	Change of use of garage to single dwelling and single storey extension to south elevation with flat-roofed dormer window to western elevation.	57 Arden Road, Henley in Arden, B95 5LN	Mr Darren Benton
10/00233/FUL	Alterations and two-storey extension to existing dwelling - amendments to 09/00552/FUL(part retrospective)	Conifers, New Road, Henley in Arden B95 5HY	Mr S Spridgeon

                57 Arden Road - The Council objected to this proposal as it constituted over development of a small site and was contrary to the Spatial Strategy in relation to housing, there being no evident benefit to the local community that would outweigh the Strategy viewpoint.  Conifers, New Road - The Council had no objections to this proposal.

 8.             To note the District Council's Planning Decisions:

Application No.

Proposal

Address in Henley-in-Arden

JPC Recommendation

Decision

                There were no decisions reported.

9.             Correspondence and other matters for consideration

VB1-To note letter from Warwickshire and Northamptonshire Air ambulance regarding a charity run on 23^rd May 2010 - Cllr Dalman agreed to consider building a team of local residents for this charity cause.

VB2- To review scale of charges for photocopying from the Parish Office - The Clerk reported that the current scale of charges had not been reviewed for some years and took no account of the administrative costs of producing photocopied documents, only the paper costs involved.  It was resolved to revise the unit charge to 15p per copy with immediate effect.

VB3- To adopt revised Standing Orders for the Council - It was resolved to adopt the Model Standing Orders with immediate effect subject to the following amendments:

The schedule of meetings for the year be stated; the composition of the Council in respect of number of Councillors for Beaudesert and Henley respectively; all discretionary Orders be incorporated from the existing approved Standing Orders (these were included in the document put before the Council); relations with Press and Media to include "all requests in connection with the Press/Media to be referred to the Parish Clerk whether the information is being received by or sent from the Parish Council."

VB4- To report on Quality Status for the Council- The Chairman confirmed that following approval from the Council in October 2009 to pursue re-designation for the Council under the Quality scheme, the Clerk had submitted the Council's portfolio of evidence for assessment in January 2010. The Chairman and the Clerk had attended an interview with a panel of 6 senior local government representatives on 23^rd February and was very pleased to announce that the panel were unanimous in awarding the Council Quality Status with immediate effect.  The Council thanked the Chairman and the Clerk for their work in achieving this accolade for the Council. The Chairman added that he was thrilled to receive the award which confirmed that the Council is working hard to make Henley a better place to live and work. It also re-affirmed that the Council is well managed and demonstrates sound levels of communication with its residents and community engagement, despite there having been reservations expressed about the Council's ability to meet the criteria for Quality Status by one Councillor.

VB5- To notify the position regarding Cllr Kenneth Mitchell - The Clerk reported that following his absence from office for an excess of   6 months, Cllr Mitchell was deemed to have been disqualified from continuing in office (Local Govrnment Act 1972 Section 85 (1) (2).  There would therefore be a vacancy in the Parish of Beaudesert for the position of Councillor which had now been advertised.

 10.         Committee reports - To receive and consider draft minutes on Committee Reports

Special meeting of the Emergency Committee - 9^th February 2010, Finance and Asset Management Committee - 15^th February 2010.  The minutes were noted.

 11.          Any other business - exchange of information

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.

Councillors are respectfully reminded that this is not an opportunity for debate or decision making

Cllr C Goodman wished to thank the maintenance man for installing paving slabs by the seating on Riverlands. 

Cllr Milsom reported that a highly successful flood awareness exhibition had been held last Saturday at the Guild Hall, Henley. Cllr Milsom was disappointed however, to see that the local media had advertised the event as being run by the Environment Agency, although it had been devised and organized by the Parish Council. Cllr Leech, Editor of Henley News On line, who ran this story, stated that he had received a press release from the Environment Agency and this was why it had been documented as an Environment Agency event.   Cllr Milsom did go on to give thanks to all the participants in the event in making it a highly useful and informative opportunity for residents and businesses to become more flood aware.

Cllr Haycock - stated that following his recent comments regarding the levy of business rates for the area, he would continue to pursue reductions for those businesses in Henley that were worst affected by the recession.  The five yearly Valuation Office review was taking place in 2010 therefore all premises would be scrutinized for assessment.  Cllr Matheou confirmed that he would be sending out a reminder to local businesses, of their right to claim a reduction in rates if certain criteria were met.

Cllr Matheou reported on the following: Ground work on the market cross had commenced today (1^st March 2010) by WCC. When completed, an information board and railings will be installed. Remedial conservation work would be deferred until the weather improves in the Spring. The Council's video podcast was now fully operational and the Heritage Centre will run a DVD version throughout the summer for visitors to the town.  Cllr Matheou was currently working on a re-draft for the tourism pages of the Council's website and was pleased to report that AboutBritain.com had already adopted our draft on Henley for its own pages on the town.  Business initiatives were being considered including special discount days for retailers and a loyalty card which would extend to all businesses in Henley. 

With regard to a recent article which appeared on Henley News Online, Cllr Matheou stated that he was infuriated that Cllr Leech criticized the participants of the Henley and Beaudesert podcast for tourism as being ‘too old'. He commented that the statement was not true, and that it was an affront to the population of the town in addition to it being an ageist remark which was illegal. The later references in the article stating that' the JPC would be embarrassed when the participants either died or came into disrepute' was contemptible.

Cllr Leech apologized to Cllr Milsom regarding the article on the flood awareness exhibition but urged the Council to use Henley News Online for press releases.

The Clerk- reported that plans for the proposed creation of a Parkway Station in Stratford were available to view at Stratford library between the 4^th - 6^th March 2010.  A new picnic bench with disabled adaptation had been ordered for the Jubilee play area and  4 grit bins for the town had also been ordered.  It was anticipated that funding for a further three bins would be provided by Orbit Housing in the near future.  The Clerk had received notification from Electoral Services at SDC earlier that day, that 14 Beaudesert residents had submitted a collective request for there to be a by election for the vacancy created by Cllr Mitchell.  In accordance with the regulations, a by election would now be held if more than one nomination had been received by 10^th March 2010.  The cost of a contested election would be borne by the Parish Council and would be in the region of £1,500. 

12.          To authorize orders for payment

000137 -Campaign for Protection of Rural England - Annual membership 2010- £29.00

000138-Jon Vale- Leaf sweeping and general maintenance- 18^th Jan - 15^th Feb 2010- £273.75

000139- Severn Trent Water- standing charge for allotments water supply Sept 09 to Feb 10- £10.49

000140- IT Care UK Ltd-relocation of IT equipment - parish office Jan 2010- £57.58

000141-Shelley Signs Ltd- Information Board for market cross- £1,012.00

 13.           Publications and other items of interest

                There were no items reported.

14.          Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be   transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be   temporarily excluded and they are instructed to withdraw"

                To consider recommendation to appoint an independent professional advisor regarding planning matters in Henley. Following a presentation by the Chairman, discussion ensued and it was resolved that the Council could utilise the services of a professional advisor for  planning matters that were being brought to the Parish Council in the near future within a maximum ceiling of no more than £1,000 per project  subject to the normal notification of intent to incur Council expenditure in accordance with the Council's Financial Regulations  and Standing Orders. This resolution was a unanimous decision.              

15.          Date and Time of next meeting

                 To confirm the date of the next meeting which is scheduled for Monday 15th March 2010.

 

 

Signed ------------------------------------------------------- Chairman   ------------------------------------------  Date

 

 

-=====================================================================================================--

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday15th February 2010

Meeting commenced at 7.15pm and ended at 8.10pm

 PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, R Hubbocks, W Leech, N Haycock, G Matheou

 In Attendance: - Jenny Walsh, Clerk, County Councillor M Perry.

 There were 8 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement of proceedings. 

1.	Apologies for absence Apologies were accepted from Cllrs. Love, Hadley, Dalman, Thirlwell and Marshall.
2.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).  Cllr Leech declared a personal interest as the Editor of Henley News On-line.
3.	Public participation session The Joint Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting. There were no contributions from the public.
4.	Reports from County and District Councillors Cllr Perry reported that discussions had taken place with the resident of 79 Arden Road regarding objections to the zig zag lines proposed by the primary school in Henley.  It was hoped that the lines could now be positioned as a road safety measure as soon as possible. Following discussions at the last meeting regarding provision of new grit bins for the town, Cllr Perry asked that the JPC liaise with Bryn Patefield at WCC regarding the proposed locations of the bins so that suitable sites could be agreed that would be assessable for filling by WCC Highways staff.  Concrete bases for the new bins would also be provided by WCC. As a follow up to insurance indemnity for people clearing footpaths etc in the event of bad weather., it was confirmed that they should be reassured of no threat of prosecution if they act with good intent - ie to assist in creating safer walkways or roads. Work was still on-going for flood relief activities on Warwick Road. Temporary traffic lights would be required week commencing 22nd February.  Council tax for 20010/11 had now been fixed at below 2.5% although possible cuts to the County Music Service may mean that the subsidies for this service in schools could be lowered. Cllr Mrs Goodman asked for her thanks to be passed on to the Highways team for replenishing the grit bins in the town.
5.	Minutes of meeting held 1st February 2010  to be approved and signed The minutes were approved and duly signed by the Chairman.
6.	To report matters arising from the minutes of the meeting held 1st February 2010  - for information only  There were no matters arising.

7.             To consider the Council's representation on Planning Applications received: 

Application no.	Proposal	Address in Henley-in-Arden	Submitted by:
09/02508/FUL	Single storey extension, first floor extensions to western & eastern elevations	Beaudesert Farm, Camp Lane, Henley in Arden, B95 5QP	Mr K Ellis

               Councillors had no objections to the above proposal provided materials used were compatible with the existing building and the extensions complied with the 30% rule.

8.             To note the District Council's Planning Decisions:

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
09/02585/TREE	T1 conifer -fell	239 High Street, Henley in Arden B95 5BG	Tree Officer's recommendations	CONSENT with conditions
09/02624/TREE	T1  Hazel - fell T2- cypress - reduce 50%	150 High St, Henley in Arden, B95 5BS	Tree Officer's recommendations	CONSENT with conditions

                The decisions were noted.

 9.             Correspondence and other matters for consideration

VB1-To note information from WCC regarding the Local Transport Plan - Cllrs were asked to complete a questionnaire and return it to the Clerk.

VB2- To note and formally record the Precept figure for the Parish Council for 2010/11 - Council noted that the sum of £82,650 (as set out and agreed at JPC meeting held 21^st December 2009) was sent to SDC in January 2010 as the Council's Precept request for 2010/11.

VB3- To discuss the publication of the Parish Council's Emergency Plan - Cllr Milsom (Chairman of the JPC Emergency Committee) reported that following Cllr Leech's request that the Council publish its emergency plan on the JPC website, as other local Parishes had done; he had investigated the situation with Mick Potter, Emergency Team Leader at WCC.  Mr Potter confirmed that the two Councils referred to by Cllr Leech were in breach of Data Protection legislation in publishing confidential information on the Internet.  It was therefore agreed that the Emergency Committee would consider at their later meeting, whether publishing an edited version of the Plan would be viable.  Cllr Milsom also confirmed to Cllr Leech that the first response for emergencies is WCC and the emergency services, the Parish Council would only be first response in the event of the other authorities not being able to get into the town.  The Emergency Committee members already had a copy each of the full plan and their details already appear on the JPC website.

VB4- To consider purchase of disabled adapted picnic bench for Jubilee Play Area -The Chairman reported that the quarterly inspection reports on the play spaces in Henley had recommended that the Council considered the provision of a picnic bench that could be used by wheelchair bound persons for the Jubilee Play Area.  If purchased, this would match existing provision on Riverlands and it was agreed that the Council would accept the Finance Committee's recommendation to provide the bench at an approximate cost £300.

VB5- To consider purchase of additional grit bins for the town- The Chairman reported that the Finance Committee had considered the recommendation of the General Purposes and Emergency Committees that the Council provide an additional six bins over a phased period to improve existing grit bins in use in the town.  Orbit Housing were considering assisting with the purchase of two bins for locations near their social housing which left four for the Council to fund.  Cllrs unanimously agreed to purchase 4 bins under the County contract at £132 each. WCC would provide and replenish supplies of grit once in situ.

VB6-To consider request for maintenance contractor to improve water collection containers on the JPC allotments-Cllr Hubbocks proposed that the Council engage the services of a contractor to move one of the existing water buts to the north side of the allotments to facilitate the new plots once created.  The remaining water but would be improved to achieve better water collection.  This work would cost a maximum of £225. Council agreed unanimously to approve these works ( the north side being deferred until the programme could secure full funding to complete the project).

VB7- To consider recommendation from GPC regarding Play Builder funding - Cllr Hubbocks reported that the GPC had considered the proposals put forward by SDC regarding funding for creation of additional play spaces for the community.  However, due to legal constraints set into the Deeds of the land belonging to the Parish Council, no further creation of play areas could be done; therefore the funding could not be used by the Parish Council.  This information was noted.

  10.         Committee reports - To receive and consider draft minutes on Committee Reports

                General Purposes Committee - 28^th January 2010 - Noted with amendment that date of next meeting was 11^th March.

 11.          Any other business - exchange of information

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.

Councillors are respectfully reminded that this is not an opportunity for debate or decision making

Cllr Mrs Goodman reported that she and four other Cllrs had attended an excellent training course on Planning on Saturday 13^th February 2010. Mrs Goodman requested that the Clerk contact the Youth Worker at the Hub to request that graffiti on the skateboard ramp be cleaned off.

Cllr Hubbocks reported that there would be a meeting with all allotment holders on Tuesday 23^rd February at 7pm in the Baptist Church hall.

Cllr Matheou reported that the Podcast was now completed and he was now working on a revision of the JPC website.  The Business Committee would be investigating the uses for the Business Initiative grant of £2k that was recently awarded to the Council. Cllr Matheou would be meeting with businesses in the town in 3 separate groups according to the nature of their businesses, to discuss proposals to introduce a loyalty card scheme for the towns' shops. Cllr Matheou also reported that the Business Committee would be considering wider use of the JPC newsletter to include a website version and more frequent publications in future.  The financial implications would be considered by the Fnance and Asset Management Committee in due course.

The Chairman reported that the Grass Cutting contract was due for renewal in April 2010.  He would be submitting recommendations on a preferred supplier from the Finance Committee at the JPC on 15^th March 2010.

The Clerk reported that Community Engagement training was planned for ................... And asked that Cllrs interested in attending the session contact her.  Cllr Hubbocks requested that he would like to attend the training at a cost of £35.  This request was approved.

12.          To authorize orders for payment

            000134- Mrs J Walsh- Salary for February 2010- £1,441.29

            000135-Podcats- Design of Video podcast for JPC website - £1,175.00

         000136-Fairways Contracting Ltd- grass cutting fees for Jan and Feb 2010-£1,504.20

 13.           Publications and other items of interest

                There were no items reported.

14.               Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be   transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw"

 It was proposed by Cllr Roy, seconded Cllr Hubbocks, that the Council move into private session for the next item due to the topic being consideration of possible legal proceedings.  Cllrs were reminded that legal matters must only be discussed in private session if they relate to individuals or organizations in which the JPC has association.  Cllr Leech however, abstained from voting on this proposal.

 Following information set out by Cllr Matheou it was resolved that the Council would use its budget (£500) towards the cost of obtaining professional legal advice on 3 matters affecting the Parish Council.  Cllr Leech abstained from voting on the proposal.

 15.          Date and Time of next meeting

                 To confirm the date of the next meeting which is scheduled for Monday 1^st March  2010.

  

 

Signed ------------------------------------------------------- Chairman     Date ..................................................

  

================================================================================================---

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday1st February 2010

Meeting commenced at 7.15pm and ended at 9.00pm

 PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, R Hubbocks, W Leech.

 In Attendance: - Jenny Walsh, Clerk, District Councillor S Thirlwell.

 There were 28 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement of proceedings. 

1.	Apologies for absence Apologies were accepted from Cllrs. Haycock, Love, Matheou, Hadley, Dalman, Perry and Marshall. The Chairman reported that Cllr Love was undergoing treatment in hospital and Cllr Matheou was with his wife who was also in hospital.
2.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).  There were no declarations made.
3.	Public participation session The Joint Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting.  A Walker, 8 Barley Close, requested that consideration be made to trimming back the cypress trees in St Johns Close as they were blocking the light and could the possibility of a street light in the same area be considered. The Chairman agreed to meet and review possible solutions to this problem. W Cowdrill, Riverside Gardens, commented on the recent press coverage on the purple Curtain Shop, High Street, Henley, which she described as ‘one-sided'. Praise was given for the hard work undertaken by Parish Councillors and added that she did not envy their task. She urged residents who were pressing for change, to stand for election to the Council if they were willing to do so. Mrs Cowdrill also added that Cllrs Mr and Mrs Goodman have in the 50 years of working for the town, done more for Henley than the rest of the Council put together. M Churchill, 12 Rose Ave, was appalled by coverage in Henley News On-line (HNOL) stating that the personal attack on one Councillor was without foundation and grossly unfair. She praised the diligent work that Cllr C Goodman  had done for Henley and stated that as a resident who was also born and bred in Henley, she too referred to it as ‘her town'. Mrs Churchill urged Cllr Goodman to carry on ‘doing good work' for the town. Discussions regarding Planning regulations should be held at Parish Council meetings, not by Henley News Online. J Latham, 15 Riverside Gardens, stated that HNOL had ‘brought democracy to Henley'.  As a resident of 40 years in the town, he was ashamed to read the news reports concerning the Curtain Shop. He expressed concern that tourism and trade would be affected by the adverse publicity and asked what steps the Parish Council were going to take. Mr Z Miah, Proprietor of the curtain shop said that he never intended to make matters ‘personal' but two Councillors attended a private meeting at the shop and made adverse comments.  He added that he was proud to be an independent retailer in the town and wanted to co operate. He commended HNOL for their website and thanked ‘other residents of his town for their support'.
4.	Reports from County and District Councillors Cllr Perry had given his apologies - the Clerk read out a report on his behalf: An objection to the zig-zag lines proposed outside Henley CE Primary school had been received from the resident of 79 Arden Road. A Mini-bus would shortly replace the coach bringing children to and from the primary school. A scheme to enable residents who wish to clear footpaths etc. outside their homes during bad weather to have indemnity against possible claims has been noted.  Please contact Cllr Perry for further information. Cllrs were asked if they were interested in becoming a school governor at either the High School or CE primary school to let him know. Cllr Thirlwell reported that SDC Cabinet will be discussing the revised Draft Core Strategy and Local Development Framework next week.  Two expressions of interest regarding development opportunities in Henley had been registered in respect of the market site ( residential with possible 1000 sq mtrs retail space) and at the rear of the railway/ Bear Lane. The documents were available from the SDC website.
5.	Minutes of meeting held 18th January 2010  to be approved and signed  The minutes were duly signed by the Chairman as a true record of the meeting subject to the following amendments Exchange of Information - Cllr Goodman reported on graffiti on bus shelters, not Cllr Milsom. VB5- Cllr Leech would provide information to the Clerk on discount office furniture.
6.	To report matters arising from the minutes of the meeting held 18th January 2010  - for information only  The Council's Emergency Plan will appear on the next JPC agenda at Cllr Leech's request.

7.             To consider the Council's representation on Planning Applications received: 

Application no.	Proposal	Address in Henley-in-Arden	Submitted by:
09/02577/EXT	Extension to time limits for implementing planning permission for proposed 2 storey pitched roof extension from April 2005	The Badgers, Buckley Green,        Henley in Arden, B95 5QE	Mr Anthony Jackson
09/02624/TREE	T1 hazel fell T2 Leyland cypress reduce height 50%	150 High Street, Henley in Arden, B95 5BS	Mr Ray Holding
09/02629/FUL	Proposed single storey extensions to front and side and decking area and conservatory to rear	14 Riverside Gardens, Henley in Arden, B95 5JX	Mr T Hughes

                The council resolved: The Badgers, Buckley Green - no objections, 150 High Street - refer to recommendation of Tree Officer,              

            14 Riverside Gardens - no objections (Cllr Leech voted against this proposal).

 8.             To note the District Council's Planning Decisions:

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
09/02344/TREE	T1 ash fell	3 Ashbury Court, Henley in Arden B95 5AF	Tree Officer recommendation	CONSENT with conditions
09/02111/LBC	Removal of asbestos sheets from lean-to at rear of property	133a High Street, Henley in Arden, B95 5AU	No objections	CONSENT with conditions
09/02389/LBC	Proposed new floor joists, removal of rotten existing joists and amendment of windows	98 High Street, Henley in Arden B95 5BY	No objections	CONSENT with conditions
09/01319/FUL	Two storey extension	The Orchards, Buckley Green	No objections	Planning Inspectorate Decision - Appeal Granted

                The decisions were noted.

9.             Correspondence and other matters for consideration

VB1-To provide a response to a resident's questions raised at JPC meeting held 18^th January 2010-The Clerk read out  a statement on behalf of  Cllr Mrs C Goodman which stated that the matter of the Curtain Shop, High Street, Henley was regarding infringement of Planning regulations governing listed buildings in a conservation area. It was therefore nothing to do with an attempt to ‘oust the from the town'. Mrs Goodman added that her reference to Henley being ‘her' town was made as a resident who was born and bred in Henley and as such was speaking as a private resident. When the proprietors of the Curtain Shop had attended the JPC meeting on 7^th December 2009, they had asked the Parish Council to arrange a meeting with themselves, the Council and the Planning Authorities to discuss a resolution before the matter went to the Planning and Regulatory Committee in January 2010.  The Clerk had received notification of the meeting on 4^th January 2010, but when Cllrs Mrs Goodman and Cllr Milsom arrived they were told they were not welcome at the meeting. The alleged statement that Mr Miah was ‘not welcome here' was refuted by both Councillors who attended the shop meeting.

 Following the statement from Mrs Goodman, the Clerk also read out a statement from Cllr Matheou, who was unable to attend the JPC due to family illness.  Cllr Matheou, as Chairman of the Council's Business and Employment Committee, stated that they had always supported economic development in the town, including retailers and he outlined various initiatives which the JPC had driven to illustrate this fact. He quoted the responses from residents in the 2005 Village Design Statement for Henley which stated that one of the dislikes of townspeople was the ‘use of inappropriate and loud colours in the conservation area'.  Mr Miah had traded at the same premises prior to opening them as the Curtain Shop and therefore it was likely that he was aware of the Regulations governing the building prior to changing the colour scheme to purple.

The Chairman re affirmed Mrs Goodman's statement by stressing that the matter was nothing to do with personalities or individual's views.  The Parish Council was, and always will, act to represent fairly and impartially, the comments brought to them by residents of Henley.  The issue of breach of Listed Building Regulations and Conservation Area rules lies entirely with the District Council and the Parish has no further part to play in this respect. In the interests of goodwill, the Chairman proposed that the offer be made to the Proprietors to attend an informal meeting with himself and the Vice Chair to  re-affirm the Council' commitment to them if they were willing to do so.  The Council resolved that a letter would be sent to the Proprietors to this effect.

Cllr Hubbocks proposed that further discussion be made on this matter in private session and it was resolved that due to the confidential nature of the proposed  discussion, that anything further would move to private session.  Cllrs Leech and Roy voted against this proposal.

VB2- To consider recommendations following play equipment inspections -The Chairman reported that our Maintenance Contractor was now undertaking weekly inspections of JPC owned play equipment in addition to the quarterly inspections conducted by a professional play inspector.  This additional check would ensure that the Council could respond to any problems as soon as possible.

VB3-Notification of Rural Housing Enabling  Event -  March 2010 -Cllrs C Goodman, Milsom and Hubbocks asked to be included in the list of those willing to attend.

VB4- To consider nomination of Councillor to attend Royal Garden Party- It was agreed that Cllr Mrs C Goodman be put forward as the Parish Council's nominee.  Cllr Roy asked that it be noted that all expenses in the event of a Parish Councillor being accepted as an invitee to the Royal Party is borne entirely at the Councillor's own personal expense - the Parish Council do not pay any costs whatsoever.

VB5- To note report from Highway Maintenance Forum held December 2009 - Noted. In response to a question from Cllr Leech regarding reference to ‘sharing resources', the Chairman responded by stating that evidence pointed towards a growing trend in ‘cost-shunting' as it has been described, from  County, and notably, District Council level to Town and Parish Councils. This will inevitably place an additional burden on local electors as costs appear as part of Precept charges instead of being absorbed into larger Councils' spending. A request to include the Village Design Statement on the JPC's website would be considered.

  10.         Committee reports - To receive and consider draft minutes on Committee Reports

Business and Employment Committee, 11^th January 2010 and Emergency Committee held 13^th January 2010. The minutes were noted and approved.

 11.          Any other business - exchange of information

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.

Councillors are respectfully reminded that this is not an opportunity for debate or decision making

Cllr Goodman asked that follow-up of a complaint made at a recent SCAN meeting be conducted regarding failure by residents to remove re-cycling boxes from the street at Tudor Court following emptying.

Cllr Hubbocks reported that the Council had been successful in being granted £6,000 from WCC for community development of the north side of the allotments.  Further grant applications will hope to achieve the total of £10k that is needed to complete the project.

Cllr Leech raised the matter of new signage at the Bird in Hand restaurant on Birmingham Road.  Cllr Mrs Goodman replied that she had been advised by SDC that the matter had already been reported and was pending investigation.

The Clerk offered advice to the Council regarding the printing of information on Henley News Online regarding the policies and procedures of the Parish Council. She urged residents to contact her, as the Responsible Officer for the Council, regarding any information or advice on the Parish Council, not to rely on second-hand unauthorized information that appeared on HNOL.  She also gave information about the Parish Council's own website which contained accurate information about the Council's work and procedures.  More detailed information relating to the complaints procedure of the Council was also given. The Clerk reported that HNOL had, within 48hours of it going live on the Council's own website, copied a video podcast on tourism on HNOL without the permission of the Council.  She asked that the Editor refrain from publishing any material copied from the JPC without the express permission of the Council.

12.          To authorize orders for payment

 000127-Mr J Vale -maintenance work in Dec/Jan - £192.07

000128- IT care UK Ltd- repairs to office PC - £74.75

000129- Ricoh UK Ltd- photocopier charges-£120.63

000130- Warwickshire County Council- street lighting repairs- £106.28

000131-Fairways Contracting Ltd - tree works on Riverside- £345.00

000132- No Excuses Ltd- annual web hosting and support fees 2010-£587.50

000133- RC window Cleaning Ltd- Bus shelter cleaning in Jan 2010- £45.00

 

13.           Publications and other items of interest

                There were no items reported.

14.          Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be   transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there  would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be   temporarily excluded and they are instructed to withdraw" 

               Referred from VB1 - Response to questions from a resident - There were no decisions made.             

 15.          Date and Time of next meeting

                 To confirm the date of the next meeting which is scheduled for Monday 15th February  2010.

  

 

Signed ------------------------------------------------------- Chairman 15th February 2010

 

 

===============================================================================================-

 

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday 18^th January 2010

Meeting commenced at 7.15pm and ended at 9.00pm

 PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, S Dalman, G Matheou, D Hadley, R Hubbocks, W Leech,  and J Love.

 In Attendance: - Jenny Walsh, Clerk, County Councillor Mike Perry, District Councillor S Thirlwell.

 There were 10 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement of proceedings. 

1.	Apologies for absence Apologies were accepted from Cllrs. Haycock and Marshall.
2.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).  There were no declarations made.
3.	Public participation session The Joint Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting. PCSO David Martin - Henley Police Station introduced himself as the new officer working alongside PCSO Jelfs in Henley, Tanworth and Ullenhall.  He thanked residents for their warm welcome, the Neighbourhood Watch for providing him with a mobile telephone and the Chairman also welcomed him to the town.  Linda Meredith - joint proprietor of Bespoke Curtains and Blinds, High St. Henley spoke of her dismay at the recent meeting  (4th Jan 2010) held at her shop with Conservation officer from SDC when Parish Councillors attended. She stated that she felt that the recent article in the Stratford Herald was accurate and was concerned about the adverse comments made at the meeting by the Councillors present. Ms Meredith stated that the meeting held on 4th January was not the one that she had requested the Parish Council organize when she attended the JPC meeting on 7th December 2009. Sue Osborne - The Croft, Henley in Arden, also spoke regarding the article in the Herald on the Curtain Shop. Ms Osborne asked the following questions: 1) Was the statement made by Mr Miah in the Herald accurate? 2) If so, how did the comments made by the Councillors sit with the Parish Plan section 7.4 (b) which states that the Parish Council will seek to encourage and attract business and employment to the town including the retail sector? 3) Could the Council comment on Mr Miah's statement that they were being ousted from the town?4) Would the Council confirm if Cllr C Goodman's comment that it was her town and he was not welcome here, was a view expressed by the whole Council? The Chairman responded by stating that the matter would appear on the next JPC meeting agenda.
4.	Reports from County and District Councillors Cllr Perry reported that a meeting of the Stratford Area Office being held  on 21st January 2010 would be considering proposals to modify parking in Henley.  Recommendations for the award of community grants was also on the agenda, and added that over 60 applications had been received this year.  Regarding gritting routes, Cllr Perry confirmed that Warwickshire had maintained better provision during the recent spell of bad weather than many of its Count neighbours, and that supplies were still satisfactory despite the extra demand in the last few weeks.  Attempts to keep entrances and exits to small villages open had beeb given priority in addition to the normal treatment of major routes in the County.  The Council were informed that WCC would be meeting to discuss Council Tax in February this year. Cllr Thirlwell reported that he would be handling Cllr Marshall's work until he returns from a recent spell of ill health.  The Chairman added that a get well card was being sent from the Parish Council. The Scrutiny Committee would be looking at recommendations for a 2.5% increase in Council Tax in 2010/11 and discussions on the second consultation for the Local Development Framework which affects Henley would take place shortly. Cllr Thirlwell ended his report by adding that refuse and recycling routines which had been affected by the recent bad weather should all now be back to normal and thanked residents for their co operation.
5.	Minutes of meeting held 21st December 2009 to be confirmed and signed  The minutes were duly signed by the Chairman as a true record of the meeting.
6.	To report matters arising from the minutes of the meeting held 21st  December 2009 - for information only  There were no items to report.

7.             To consider the Council's representation on Planning Applications received: 

Application no.	Proposal	Address in Henley-in-Arden	Submitted by:
09/02561/FUL	Installation of single external air condenser unit with visual screening	143 High Street, Henley in Arden B95 5BD	Barclays Bank PLC
09/02527/FUL	Proposed 2 storey extension to side and rear	Bridge House, Camp Lane, Henley in Arden B95 5QG	Mr and Mrs King
09/02585/TREE	T1 conifer - fell	239 High Street, Henley in Arden B95 5BG	Mr M Lea

                The council resolved:       

                143 High Street - No objections

            239 High Street - Refer to Tree Officer

            Bridge House, Camp Lane - recommend refusal under 30% rule.  Cllrs Dalman and Leech voted against this proposal.

 8.             To note the District Council's Planning Decisions:

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
09/01706/FUL	Installation of new shop front to Herring House	98 High Street, Henley in Arden B95 5BY	No objections	PERMISSION with conditions (LBC also granted on this application)
09/01607/FUL	Erection of single storey extension (retrospective)	120 High Street, Henley in Arden B95 5BS	No objections subject to compliance with village design statement	PERMISSION with conditions
09/02215/LBC	Installation of air conditioning system including external air condenser with visual screening	143 High Street, Henley in Arden B95 5BD	No objections	CONSENT with conditions
09/02140/FUL	Change of use of garage to single dwelling and singe storey extensions to north and south elevations including flat-roof dormer window to western elevation	57 Arden Road, Henley in Arden B95 5LN	Objections - refusal recommended	REFUSAL
09/2170TPO	T1 beech - shorten overhanging branches and lower crown to lift over rear garden and lighten adjacent bungalow	46 High Street, Henley in Arden	Comply with Tree Officer's recommendation	CONSENT
09/02131/TPO	T1 ash - reduce crown 20%	9 Brook End Close, Henley in Arden	Comply with Tree Officer's recommendation	CONSENT*
09/01857/FUL	Installation of satellite dish on chimney at rear	120  High street, Henley in Arden	No objections	REFUSAL

                 The decisions were noted.

9.             Correspondence and other matters for consideration

VB1-To note letter from WCC regarding proposals relating to Primary School Provision in Henley in Arden - Noted.

VB2-To consider recommendations following inspections of JPC playground equipment - The Chairman reported that in addition to quarterly independent inspections of play equipment, and the annual report made by SDC, our own maintenance man would now be carrying out weekly checks.

 VB3- To consider proposals for future use of the BT telephone kiosk and quotations for remedial works- The Chairman reported that he had obtained quotes for replacement of broken glass panels in the kiosk located off Stratford Road of £130. Provision of a strong lock would be an additional £100. Moving the kiosk to another location where it would be more secure had also been considered.  It was agreed that the Chairman ascertain the cost of moving the kiosk, and that no remedial works be undertaken until a new location is agreed.

VB4- To consider introduction of JPC Saturday surgeries- Resident's surgeries were agreed to be held on alternate Saturdays using the Baptist church rooms when the coffee mornings were run. Date of the first surgery would be Saturday 6^th February.

VB5- to consider quotation for meeting room furniture - The Chairman  reported that the parish office had now been re-organised so that meetings could be held for up to eight people and proposed that a new conference table and chairs be purchased.  Savings regarding not having to incur hire charges for sub-committee meetings would cover the cost of purchases made.  It was agreed that the Chairman could pursue purchase of the furniture provided it could be done at a reasonable cost.

VB6- Winter gritting of roads -several enquiries and emails had been received regarding gritting provision and requests for additional areas to be treated.  The Council wanted to dispel the rumour going round that householders could be sued if they cleared the pathway outside their home and someone subsequently injured themselves. This was not true and the Council urged householders and shop owners to take responsible action to clear the areas immediately outside their properties and give consideration to elderly or vulnerable neighbours who may need assistance.  The Chairman reported that he had written to the Chief Executive of SDC to complain that Henley's litter pickers had been re deployed in Stratford town centre clearing footpaths when they could have been used to clear Henley's roads. There had also been reports of thieves breaking into grit bins then selling the contents on the roadside. Cllr Hubbocks stated that the matter would be pursued at the Maintenance Group meeting with SDC and WCC and asked that the Government's strategy in re-directing supplies away from residential use to conserve major road gritting supplies be raised with James Plaskitt MP. Following a question from Cllr Leech, Cllr Milsom, chair of the JPC Emergency Committee, explained that an Emergency Plan already existed for the Council and that the Committee would monitor progress with our requests..  Information on this topic will be included in the Council's next newsletter.

VB7-To consider purchase of additional salt/grit bins - 5 additional grit bins were identified as needed for the town. Cllr Perry would ascertain whether the JPC could purchase these bins using the WCC preferred supplier at County contract prices to save money. It was resolved that the General Purposes & Emergency Committees would work together on this matter.

VB8- To consider renewal of grass cutting contract- The Chairman reported that specifications and invitations to quote were currently being prepared for the grass cutting contract which runs from April 2010 to March 2012.  Recommendations from the Finance Committee will be brought to the JPC in due course.

VB9-To note information from SDC regarding Planning Development in the District- noted.

VB10- To note Correspondence from Rural Services Network regarding services-The Business and Employment Committee would this in relation to the development of the railway buildings in Henley.

VB11- To note letter from CPRE regarding planning matter in Shipston on Stour -Noted.

  10.         Committee reports - To receive and consider draft minutes on Committee Reports

General Purposes Committee - 17th December 2009, Finance and Asset Management Committee 21st December 2009. The minutes were noted and approved.

 11.          Any other business - exchange of information

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.

Councillors are respectfully reminded that this is not an opportunity for debate or decision making

Cllr Milsom reported that advertising material on the bus shelters would be removed and those responsible discouraged from placing material there again.

Cllr Matheou reported that some of the conservation work on the market cross has been affected by the recent bad weather and consultations were underway to resolve this.  Regarding the return of the seal of

The Chairman reported that letters of thanks would be sent to the local chemists, Meals on Wheels Co ordinator, Police and Post Office for their efforts in maintaining service provision throughout the recent bad weather.  SDC had also been asked to attend a February JPC meeting to provide an update on CCTV. The Chairman thanked the Clerk for continuing to keep the Parish Office open despite having broken her wrist following a fall during the snowy weather.  The Clerk gave thanks to the many Councillors who had provided lifts and assistance to enable her to carry on working.

The Clerk reported letters of thanks for Community Grants from Henley Heritage Centre, The Guild Hall Trust, Henley Scouts, St Johns church, The Royal British Legion and Henley Christmas Lights Working Party.  It was also noted that the modifications to the two main bus stops on High Street to create bus boarders had now been completed.  Refuse and recycling facilities which had affected by the recent bad weather should now be back to normal schedules.

 12.          To authorize orders for payment            

000120- Henley Baptist Church - charges for hire of church hall during 2009- £445.50

000121-I T Care UK Ltd- Annual fee in respect of remote computer back-up facilities for 2009/10- £193.20

000122- Warwickshire Association of Local Councils - VAT increase in respect of invoice for QS renewal - £2.50

000123- Mrs J Walsh- salary for January 2010-£1,485.71

000124- HM Revenue and Customs- PAYE and NI contributions for Oct-Dec 2009-£1,488.08

000125- Malcolm Dyson Stationers Ltd- printer cartridges for office-£41.38

000126- Henley Metal Products-Repair to sand box- £51.75

 13.           Publications and other items of interest

                There were no items reported.

14.          Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be   transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there  would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be   temporarily excluded and they are instructed to withdraw"

        To consider letter from Stratford Distict Council regarding the Croft car park.  Councillors conducted detailed discussion regarding the proposals put forward in a letter from SDC .It was resolved that discussions with SDC would be pursued and further discussions held in due  course.

 15.          Date and Time of next meeting

            To confirm the date of the next meeting which is scheduled for Monday 1^st February  2010.

  

 

Signed ------------------------------------------------------- Chairman  1^st February 2010

 

  =======================================================================================================================================

Monday 21st December 2009
 Download

Monday 7th December 2009
 Download

Monday 16th November 2009
 Download

Monday 2nd November 2009
 Download

Monday 19th October 2009
 Download

Monday 5th October 2009
 Download

Monday 21st September 2009
 Download

Monday 7th September 2009
 Download

Monday 17th August 2009
 Download

Monday 3rd August 2009
 Download

Monday 20th July 2009
 Download

Monday 6th July 2009
 Download

Monday 15th June 2009
 Download

Monday 1st June 2009
Download

Monday 18th May 2009
Download

Monday 11th May 2009
Download

Monday 20th April 2009
Download

Monday 6th April 2009
Download

Monday 16th March 2009
Download

Monday 2nd March 2009
Download

Monday 16th February 2009
Download

Monday 9th February 2009
Download

Monday 19th January 2009
Download

Monday 5th January 2009
Download

Meeting commenced at 7.15pm and ended at 8.50pm

PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman, , G Matheou, W Leech, D Hadley,

N Haycock, R Hubbocks and S Osborne.

 In Attendance: - Jenny Walsh, Clerk, County District Councillor  J Jones.

 There were 15 members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement

of proceedings. 

1.	Notification of election of Parish Councillor The Chairman reported that following a request for a by-election, Gordon Trinder had been elected on 27th May 2010 to the position of Parish Councillor for Henley in Arden.  Regrettably, due to a prior commitment, Cllr Trinder was unable to attend this meeting of the Council. Good wishes were extended to him upon his appointment in his absence. The Clerk confirmed that Cllr Trinder had signed in her presence, the Declaration of Acceptance and completed a Register of Interests.
2.	Apologies for absence Apologies were accepted from Cllrs Love, Perry, Thirlwell and Trinder.
3.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).  Cllr Leech declared an interest as Editor of Henley News On-line, a member of the T.I.C and founder member of the Reform Group.
4.	Public participation session The Jo   The Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting. P Crathorne, Arden Road- expressed his wish that the Parish Council take on board the wishes of the 117 residents who voted in favour of the Parish Poll held on 25th May 2010 relating to a  vote of no confidence in the present Parish Councillors (102 electors voted against the proposal). He acknowledged that any action from the outcome of the poll rested with the Parish Council.  V Johnson, Arden Road- Also spoke about the recent Poll and subsequent Henley Parish election.  She congratulated Cllr Trinder on his election. She, and other supporters, had obtained  the signatures of over 250 residents who wished to express their support for the Parish Council and added that many more people would have voted against the Poll had postal voting been permitted. The Reform Group publicity material distributed around the town, was confusing as it used the JPC logo  (with minor modification)  which made the leaflet appear as though it had been sent by the Parish Council. She thanked the Councillors who had given their time to support her in bringing the anomalies to the attention of local residents.  R Ayling, High Street - asked the following questions: Following the outcome of the Poll, what remedial action would the JPC be taking? Will they be conducting a survey of residents regarding their concerns? Will they be publishing their proposals to respond to the above? When would an answer to the above questions be provided? The Chairman responded by saying that the questions would be placed for discussion on the next agenda of the JPC. C Benger,Brook End Drive- Asked Cllr Leech "as he had instigated the recent vote of no confidence in the Parish Council, given the inconclusive result, would he now do the honourable  thing and resign?" Cllr Leech declined to answer. G Atkinson, Stratford Rd, stated that he had personally visited 7 of the 10 retail outlets on the High Street who were displaying the Reform Group posters saying vote yes to change the Parish Council. In each case, they confirmed that they "did not know what the campaign was about" and when they were made aware, agreed to remove the posters forthwith. Cllr Atkinson added  that the Parish Council had recently been awarded Quality Status by the National Association of Local Councils that was testament to the high standards that the Council had attained. He urged the JPC to remain steadfast and carry on with their duties as normal.
5.	Reports from County and District Councillors The Chairman added his and the Council's good wishes for a speedy recovery to Cllr Mike Perry who was currently in hospital.  Cllr Jones, reported on the recent Fred Parrott award for outstanding services to the local community.  Cllrs Carsina and Les Goodman were both shortlisted for the award and were congratulated by the Council.
6.	Minutes of meetings held 17th May 2010 to be confirmed and signed The minutes of the above meeting were signed as a true record with the following amendment: Item VB7 - To discuss request for a Parish Assembly to read "The letter stated that there was a request for another Parish Assembly as the previous meeting was invalid".
7.	To report matters arising from the minutes of the meetings held 17th May 2010 not on the agenda (for information only)  CCTV planning application - Cllr Matheou asked for an update on progress with this application.  More vandalism had taken place in the town over the past weekend which may have been either prevented, or at least detected, had the camera been actively in place.  Cllr Hubbocks added the General Purposes Committee were actively pursuing implementation of the CCTV recommendations. The Chairman explained that under item VB7 - he had reported that there had not been a by election for a casual vacancy in the parish for over 25 years. The Reform Group subsequently printed a leaflet stating that "the Chairman of the JPC had said that there had not been a contested election for 21 years".  The Chairman wished to stress that this statement was  not a true reflection of the facts and asked that this be recorded in the minutes.  He went on to request of Cllr Leech that "he refrain from printing anything other than the true facts, not what he had not said".
8.	To consider the Council's representation on Planning Applications received
Application no.		Proposal	Address in Henley-in-Arden	Submitted by:
10/00854/LBC (and ADV)*		Retrospective application for 1 non-illuminated fascia sign and 1 internally illuminated projecting sign	Bella Cappelli barbers shop, 122a High Street, Henley in Arden B95 5BS	Bella Cappelli
10/00165/FUL*		Creation of field entrance and dropped kerb on A3400, Liveridge Hill, Henley in Arden,	Hill Cottage, Liveridge Hill, Henley in Arden, B95 5QX	David Brown
10/00541/FUL		Amendment to approved scheme for replacement dwelling involving re-siting of proposed dwelling and consequent works and formation of a basement	Fosters Farm, Ullenhall, B95 5NE	T E Bucknall
10/00947/LBC		Demolition of single storey extension to create garden are, alterations to rear annexe roof to accommodate conservation roof lights, replacement of flat roof dormer with pitched roof and minor internal alterations	223 High Street, Henley in Arden B95 5BG	Mr G Percy
10/00946/FUL		Change of use from office to residential accommodation (see above)	223 High Street, Henley in Arden B95 5BS	Mr G Percy
10/00987/FUL		Erection of two-storey rear extension to create enlarged living accommodation	Pamela Boutique, 99a High Street, Henley in Arden B95 5AT	For Pamela Boutique
10/00955/TREE		Line of mature trees overhanging 1 High Hurst, Henley in Arden - shorten back limbs; OR, shorten and reduce crown 20-25% Also reduce laurel and remove fallen conifer.	Hurst House, Stratford Road, Henley in Arden, B95 6AB	Mr J Quaid

Bella Cappelli and Hill Cottage - comments were submitted following Councillor consultation on 3^rd June to

meet SDC deadline as follows: Bella Cappelli - no objections provided subject to the recommendation of the

Conservation Officer and that a condition to restrict the external sign from being illuminated outside working hours be

 imposed. Hill Cottage - no objections subject to the recommendations of the Highways Section at WCC.

Fosters Farm - No objections.

223 High Street-Following confirmation that the proposal would not have a detrimental on the overall availability

of office space in Henley, there were no objections.

Pamela Boutique - no objections

Hurst House - trees- No objections subject to the recommendations of the Tree Officer. 

9.	To note the District Council's Planning decisions

 

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
10/00836/LDP	Single storey rear extension	The Orchards, Buckley Green, Henley in Arden B95 5QF	N/A	Certificate of Lawful Development granted
10/00714/TREE	2 x Lawson cypress, fell	The White House, High St, Henley in Arden	Tree Officer's recommendation	CONSENT with conditions
10/00850/AMD	Replacement of casement window within proposed lounge side extension with a bay window pitched roof above	14 Riverside Gardens, Henley in Arden B95 5JX	No objections (to original application - amendment not notified to JPC)	REFUSAL

 

10.	Correspondence and other matters arising for consideration  VB1- To note correspondence from SDC regarding revised Committee structures-Information on the revised structure was circulated to Councillors.  Following a question from Cllr Matheou, Cllr Jones agreed to ascertain which committee had responsibility for the economy and finance of the District and report back to the Council. VB2-To note invitation from WRCC regarding Climate Change Partnership Anniversary celebrations. Cllr Matheou would attend and extend an invitation to John Stott (Make Henley Greener Campaign) to join him. VB3- To note receipt of funds following the closure of South Warwickshire Business Partnership - Cllr Atkinson (Co Director of the Partnership)  was thanked for his recommendation that Parish Councils receive the balance of monies from this organization  and it was agreed that the £151 received would be allocated to the Business and Employment Committee so that a decision could be made regarding its use. VB4- deleted from agenda. VB5- To note information on slow down stickers for wheelie bins -noted. VB6- To consider representation from Parish Council on Parish Council Focus Group for Young People -Cllrs Hadley and Hubbocks would hope to be able to attend. VB7-To consider representation from Parish Council on Gala Dinner at Henley High School -Cllrs C and G Goodman and Cllr Milsom would attend this event. VB8- To discuss letter to Chairman from Cllr Matheou regarding request from Cllr Leech for another Beaudesert Parish meeting - The Chairman outlined the stages of events leading up to the present request from 12 Beaudesert Electors for another Parish meeting.  The Clerk confirmed that she had subsequently been sent identical letters from 11 electors suggesting agenda items (all identical) for discussion at the meeting. The matter had been referred to SDC for guidance but their response had been that "their role in relation to the Parish Council was administrative only - it was not their responsibility to police parish meetings, or indeed to judge whether they should be held".  In view of this, the Chairman asked (Beaudesert only) Councillors to decide whether they wished him to convene and Chair a second meeting of the Beaudesert Assembly and if yes, what venue would be chosen as no accommodation in the Parish could house all 791 Beaudesert electors. Following a question from Cllr Matheou, the Chairman stated to £2 - £3k was the cost of the parish poll for Henley and 2 by-elections to date.  A further assembly would add to this cost which would have to be borne by the JPC and passed on to the tax payers of the town. It was agreed unanimously by Beaudesert Councillors that another assembly for Beaudesert be convened and chaired by the Chairman of the JPC at the most appropriate venue within the town. The date and venue would be confirmed at the JPC meeting on 28th June 2010. VB9-To consider review of ownership of BT telephone kiosk on Stratford Road - Following a report from the Chairman and the Clerk, it was agreed that in view of the amount of vandalism and cost of moving said kiosk, the Council would no longer pursue transfer of its ownership at the present time. VB10- To consider comments on the policy for issue of disabled parking bays - Cllr Hubbocks reported that he had contacted WCC who had advised him that exclusivity of use of a marked disabled parking bay could not be enforced even by the person who had made the original request for a space to be allocated.  In view of the confusion this policy had caused, the Council agreed that a letter be sent to WCC setting out the concerns and urging that a review of the present policy be conducted as soon as possible. VB11-To consider request from resident for installation of a gate from 27 Castle Close to the Jubilee Play area - following discussion, it was agreed that a letter be sent acknowledging the owner's intention and  that the Council accepted no liability for any matters resulting from the installation of a gate. VB12- to consider review of Standing Orders in relation to canvassing- Cllr Osborne had asked for this item as she was unsure of the interpretation of the section regarding this topic.  The Clerk reminded Councillors that unless there was a statutory compliance needed, the Council's Standing Orders (SO) were theirs to make - it was not the responsibility of the District Council to provide guidance on this as it formed part of the management of the JPC of which they had no input. It was agreed that each Councillor would consider the present SO relating to canvassing and offer any changes to the Clerk in time for circulation with the agenda for JPC on 28th June 2010. VB13- Notification of outcome of Parish Poll for Henley held 25th May 2010 - The Chairman noted Mr Crathorne's earlier comments regarding the poll but added that as the outcome was not binding, and the majority of electors did not turn out to vote, the exercise was a waste of money. Councillors were advised of the voting in the poll.  Cllr Roy asked if Cllr Leech was now going to resign but he declined, unless all other Councillors would also step down. Cllr Hubbocks said that the leaflets circulated by those opposed to the JPC were confusing and gave way to many residents being unsure of what they were voting for.  Cllrs Hubbocks and C Goodman said they had no intention of resigning before their Terms of Office ended in 2012.
11.	Committee reports - to receive and consider draft minutes on committee reports Finance and Asset Management Committee, 17th May 2010 - the minutes were accepted.
12.	Any other business - exchange of information only Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making. The Chairman reported that £75 had been awarded to the Parish Council from HMRC for submitting an online Employer's Tax Return for 2009/10. A former resident had told the JPC that they wished to replace a  seat in memory of their father by the market cross. Cllr  C Goodman-asked that a letter be sent to the market site manager requesting a tidy-up of weeds and litter. Cllr Hubbocks reported that the pay back team had again been working over the weekend and had cleared the area at the rear of Goldsmiths on Prince Harry Road in addition to clearing paths at the allotments.  Cllrs Haycock and C Goodman thanked Cllr Hubbocks for all his time spent with the team and extended his thanks to the P B team for an excellent job on the allotments. Cllr Haycock praised all those in connection with Henley in Bloom and said he thought how lovely the town looked now that the summer planters were all installed.  He urged that the Council continued to support this excellent activity. Cllr Matheou -reported that more vandalism had occurred to windows on High Street over the past weekend.  A crime incident number would be obtained from the Police. Cllr Matheou also reported that a second meeting had been held with local businesses and all present were in favour of the proposals for promotional activities for the town.  Later meetings would involve catering and hospitality businesses as well as large employers in due course. A request was made for review of burial provision in the Parish churchyard to be placed on the next JPC agenda. Cllr Osborne-asked for copies of the applications for Best Village 2010 to be circulated to Councillors. (Other Councillors asked that applications submitted from outside the JPC should also be made available). Cllr Hadley-reported that unfortunately, Henley in Bloom had not been selected for the final stage of the Queens Award for Voluntary Service.  The Chairman added that a similar letter had been received in respect of Henley Heart-Start. The Clerk reported that SDC were running I.T. training courses for councillors or employees.  Also, that Tanworth in Arden PC were holding a meeting with neighbouring Parish Councils to discuss planning enforcement issues on 23rd June at Earlswood Village Hall.
13.	To authorize the signing of orders for payment The following payments were authorized ( -proposed Cllr Hubbocks, seconded Cllr Milson all in favour): 000182-Mrs J Walsh - Salary for June 2010-£1,441.09 000183-Warwickshire County Council- £3001.40- balance of payment for market cross project (grant funded) 000184-Glasdon Manufacturing Ltd-4 new grit bins-£618.84 (grant subsidized) 000185-RC Window Cleaning Ltd- Bus shelter cleaning May 2010-£45.00 000186- Viking Direct-Stationery- £23.25 000187-Malcolm Dyson Stationers Ltd- Newsletter and projector- £842.77
14.	Publications and other items of interest  There were no items brought to the meeting.
15.	Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw"  There were no items for private session.
16.	Date and time of next meeting To confirm the date of the next meeting shall be Monday 28th June 2010

  

 Chairman ..............................................................   Date ..............................

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,

Henley-in-Arden on Monday 28th June 2010

Meeting commenced at 7.15pm and ended at 8.25pm

PRESENT:

Cllrs:L Goodman (Chairman), C Milsom, S Roy, C Goodman,  J Love, , D Hadley, G Trinder,

N Haycock, R Hubbocks and S Osborne.

 In Attendance: - Jenny Walsh, Clerk, County District Councillor J Jones.

 There were  4  members of the public present.

 Those present were asked to switch off mobile telephones or other recording devices before commencement

of proceedings.

The Chairman welcomed Cllr Gordon Trinder to the Council as this was his first meeting since his election. 

1.	Apologies for absence Apologies were accepted from Cllrs  Matheou, Perry, Jones and Leech.
2.	Declarations of Interest Members are asked to declare personal interests in any item on the agenda. Members are reminded that the Code of Conduct, which was adopted with effect from 14th May 2007, provides that they should declare the existence and nature of their personal interest at the commencement of the relevant item (or as soon as the interest becomes apparent.) If that interest is prejudicial they should leave immediately after having made representations, given evidence or answered questions, and before any debate starts. A Member must not stay in the room to observe discussion or debate on the matter. Failure to do so may be viewed as an attempt to improperly influence the meeting. Failure to disclose an interest (personal or prejudicial) can lead to an investigation by the Standards Board (England) or the Commission (Wales).  There were no declarations made.
3.	Public participation session The Jo   The Parish Council will hear first from Councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence.  Residents are then invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman (maximum 3 mins each). Members of the public may not take part in the remainder of the Parish Council meeting. No representations were made.
4.	Reports from County and District Councillors Cllr Thirlwell  reported that a meeting to review tourism provision in the District would be held in two weeks time. Cllr Thirlwell would pursue CCTV for the town to ensure prompt installation of the new camera/s and removal of old mounting pole from the High Street.  Cllr Perry, and former Cllr Laurence Marshall, who were both currently unwell, were sent good wishes from all at the Parish Council.
5.	Minutes of meeting held 7th June 2010 to be confirmed and signed The minutes of the above meeting were approved and duly signed by the Chairman as a true record.
6.	To report matters arising from the minutes of the meeting held 7th June 2010 not on the agenda (for information only) There were no items reported.
7.	To consider the Council's representation on Planning Applications received
Application no.		Proposal	Address in Henley-in-Arden	Submitted by:
10/00877/FUL		Erection of detached replacement triple garage one and half storey side extension and single storey rear extension	Holland Park Lodge, Buckley Green B95 5QF	Mr and Mrs Mc Donagh
10/01038/EXT		Application for extension of time limit for planning permission 07/01794/FUL for change of use to B1 offices and minor alterations to elevations (02/01389/FUL)	Little Chef, Liveridge Hill, Henley in Arden, B95 5QX	Sandpiper Estates Ltd
10/01126/FUL		Installation of solar panels to south facing elevation of detached garage	281 High Street, Henley in Arden, B95 5BG	Mr C Graham
10/01131/LBC & ADV		Replacement fascia sign and 1 projecting hanging sign	Co operative Supermarket, 108 High Street, Henley in Arden B95 5BY	Food Programme Delivery Orchid Group
10/01178/FUL		Erection of two storey extension to side, construction of dual pitched roof over existing flat roof garage and mono pitched roof over existing flat roof porch entrance	1 Brook End Drive, Henley in Arden B95 5JA	Mr Richard Turner

There were no objections to the applications with a request that on 1 Brook End Drive, consideration be made for

obscure glass in the en-suite bathroom window on the NE elevation. 

8.	To note the District Council's Planning decisions

 

Application No.	Proposal	Address in Henley-in-Arden	JPC Recommendation	Decision
10/00803/TPO	T1 lime reduce 25%, Leyland cypress trim and maintain	72 High Street	Refer to Tree Officer	Consent
10/00843/TPO	Lift crowns on group of yew and trim back to entrance to car park	66 High Street	Refer to Tree Officer	Consent
10/00453/FUL	Two storey side and rear extension and porch to front	6 Meadow Road, Henley in Arden	Objected - overdevelopment of small site, close proximity to neighbouring property	PERMISSION with conditions
09/02527/FUL	First floor and two storey side extensions	Bridge House, Camp Lane, Henley in Arden	No objections	PERSMISSION with conditions
10/00559/FUL	Installation of dome style CCTV camera 6 mtrs from ground	Police Station, Station Road, Henley in Arden	Approval supported	PERMISSION with conditions

 

9.	Correspondence and other matters arising for consideration VB1-      To respond to a resident's questions raised at JPC 7th June 2010 The Council had been asked if following the recent Parish Poll, they would taking remedial action, be conducting a survey of residents regarding their concerns and publishing their proposals. Following detailed discussion it was agreed unanimously to take no further action.  The majority of Councillors had not received complaints from the public and there were few representations made at JPC meetings, the Saturday surgeries or by contacting the Parish Office.  VB2 -    To note letter from SDC Planning Services regarding caravans on land at Pathlow. Noted  VB3-     To note letter from Warwickshire Police regarding review of servicing provision. Noted.  VB4-     To consider letter from WCC regarding draft Rights of Way and Highway Strategy - Cllr Hubbocks would consider a draft response to the document.  VB5-     To note letter from Chiltern Railways regarding rail provision. Noted.  VB6-     To review burial provision at Henley Parish Church - This item would be deferred pending information gathering.  VB7-     To discuss review of policy with SDC regarding erection of street name signs for the town - The Clerk reported that she had been in communication with SDC regarding review of the current arrangements with the District regarding replacement signs for the town.  Further information was still pending and a report would be made at a later meeting.  VB8-     To consider closure of accounts information for 2009/10 .  The Clerk reported that the statutory period for display of consultation regarding the annual accounts had ended on 10th June.  The outcome of the External Auditor's review would be notified when received.  The Clerk asked if any other Councillors had received requests from the public for information relating to the accounts as she had received none.  Cllr Osborne said she had received one tentative request but the resident was away at the present time and had not followed the request up.  VB9 -    To note letter from Lord Lieutenant's Office regarding Queens Award for Voluntary Service .  It was agreed that Cllr Hadley would re-submit an application for Henley in Bloom for the award, and the Clerk would prepare one for Heart Start.  VB10-   To consider request for disabled parking space for resident of 27 Arden Road. Cllr Hubbocks expressed his concern regarding a request from a resident to have a marked disabled space on a lay-by adjacent to residential property.  This was the second request for a marker following a previously successful request from another resident last month. The Council objected to the request on the basis that it reduced overall parking provision in the immediate area.  The Clerk would send a letter to WCC and to Orbit Housing, who manage the properties on the estate, informing them of our concerns.  VB-11- To consider representation on WCC property review meeting 13th July 2010. Cllrs Milsom, Goodman ( C and G), Hadley, Hubbocks and Roy would attend this meeting. VB-12- To note applications for WRCC Best Village competition 2010. The Clerk responded to an article in Henley News On Line which claimed that the JPC had failed to consult regarding their own entries to the Best Village Competition.  The article stated that the JPC had been informed of entries from HNOL, Heritage Centre and Henmen, but did not relay their intention to apply to these groups as requested.  The Clerk stated that she had received no communication from any of the above organizations regarding their proposed entries and as the spirit of the competition was not to limit the number of entries - rather to promote as many organizations from each village to apply, then there should be no grounds for objections by other applicants. Cllr Osborne was also stated in the article to have requested discussion at the JPC regarding this matter but Cllr Osborne confirmed that there must have been some confusion as she was satisfied with the response she had already received stating which categories the JPC had entered.  VB-13- To review Standing Orders in relation to canvassing activities Following discussion it was agreed that no changes be made to the existing Standing Orders.  VB-14- To note date/time for Parish Assembly for Beaudesert. The Chairman reported that he would convene and Chair an Assembly meeting for Beaudesert on Tuesday 13th July 2010 commencing 7pm at the Henley CE Primary School.  Posters would be displayed 7 days before the meeting in the usual manner stating the reason for the meeting being convened. An offer by a resident to pay the hire charges for use of the school premises would mean that there would be no cost to the Parish Council for the accommodation.
10.	Committee reports - to receive and consider draft minutes on committee reports Business and Employment Committee 25th May 2010, General Purposes Committee 27th May 2010, Emergency Committee 9th June 2010 - the minutes were accepted.
11.	Any other business - exchange of information only Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.  The Chairman reported that an invoice for £2,669 had been received in respect of the charges for 2 by-elections and the Parish Poll that had recently been held.  The recent budget announcement by the Chancellor to cut public spending had been followed by a bulletin issued by NALC warning of the possible introduction of capping for Parish Council Precepts.  If implemented, this could have serious repercussions for un-planned for expenses such as the election costs above forcing Councils to make firm decisions regarding allocation of monies towards non-essential services. A public consultation period regarding the proposed future development of the cattle market would take place on Friday and Saturday, 9th and 10th July 2010 organised by the agents representing the owners of the site, Taylor Wimpey.  The plans will be on display at the Baptist church hall on both days - officers in attendance on Friday only. Cllr Hubbocks reported that he and Cllr Haycock had attended a meeting with other Parishes organized by Tanworth in Arden PC to discuss concerns regarding Planning Enforcement issues.  It was agreed that a draft letter would be sent to all interested Parishes with a view to sending to the CEO of SDC asking for responses to the questions they had raised.  Cllr Hubbocks also asked that the agenda for the next JPC meeting included a request for purchase of a no fly-tipping sign for the allotments. Cllr Haycock followed up on Cllr Hubbocks request saying that several items of rubbish had ‘appeared' on the allotments.  Cllr Goodman confirmed that they had all been removed this morning. Cllr Hadley reported that he was holding a meeting with prospective partners on the medical centre pond project on Wednesday 30th June at 9.30am at the Heritage Centre.  He had also held a very positive meeting with the Head at Henley High School to discuss various matters and Mr Wright would be attending the JPC on 5th July to talk about proposals to request a pelican crossing on Warwick Road. The school were anxious to forge stronger links with the local community and this was welcomed by the Council. Details of forthcoming events at the school would go on the JPC website. The Clerk  reported on the following: There would be a ‘State of the District' debate at Stratford Town Hall on Friday 2nd July at 10am. A letter of thanks for a community grant had been received from Henley Heritage Centre WCC had issued guidance regarding the registration of children for Primary schools in 2011
12.	To authorize the signing of orders for payment The following payments were authorized ( Proposed Cllr   Hubbocks, seconded Cllr Milsom)  00188-J Vale- maintenance and grass cutting for May 2010-£1,236.49 000189-Edge Designs Ltd- Annual contract fee - accounting software-£229.13 000190-Mr B Jackson- Parish Church Clock winding for April-June 2010- £120.00 000191-John Hicks- play equipment inspection May 2010-£122.20 000192-SLCC- Annual subscription for Council- £168.00 000193-Warwickshire training Partnership-New Cllr training for Osborne and Trinder-£90.00
13.	Publications and other items of interest  There were no items brought to the meeting.
14.	Under Section 100(A) of the Local Government Act 1972, in view of the (special)(confidential)* nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 of Part 1 Schedule 12A of the above Act, that the public be temporarily excluded and they are instructed to withdraw"  There were no items for private session.
15.	Date and time of next meeting To confirm the date of the next meeting shall be Monday 5th July  2010

  

  

 ====================================================================================================================================

BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL

Minutes of a Meeting held at the Baptist Church Hall, High Street,